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Georgetown Univerisity Project Coordinator, Area Health Education Centers - Georgetown University Medical Center in Washington, District Of Columbia

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.


The Project Coordinator works in the Area Health Education Centers and provides a significant contribution to all AHEC project activities, including curricular planning, student and faculty schedules, meetings, research, learner evaluation, production of scholarly products, and coordination and management of virtual communities. S/he provides assistance for related faculty, resident, and student research projects, and supports research infrastructure and capacity building activities for the AHEC Project for the Department of Family Medicine. The incumbent will serve as the primary project director for multiple on-going AHEC-based evaluations and educational research projects in all phases of development and implementation, including supervision of work-study students and medical school, and graduate and undergraduate student interns or scholars. Reporting to Principal Investigator/AHEC Director, Chair, and Vice Chair, the Project Coordinator has additional duties that include but are not limited to:

  • Develops, edits, and prepares proposals, study protocols, and supporting documentation for federal, foundation, and private industry-sponsored research funding agencies.

  • Oversees the coordination and submission of grant applications with University and extramural research administrative offices, subcontractors, subawardee investigators, and consultants.

  • Provides support and assistance for researchers, research infrastructure, financial management functions and capacity building activities in the Department of Family Medicine.

  • Oversees and assists in ongoing studies, including research design, data management, study materials development, data analysis, writing and editing scientific manuscripts for publication.

  • Manages institutional review board (IRB) submissions and serves as the primary regulatory coordinator for IRB-related communications.

  • Helps department faculty members submit and communicate with the IRB, and supervises and trains medical school, graduate and undergraduate student interns.

  • Provides support to Principal Investigator and Research Associate, collecting and analyzing evaluative data for AHEC project, Primary Care Leadership Track, or any grant-related indicators.

  • Prepares study budgets with the help of PI, department administrator, research associate, and faculty in accordance with federal, sponsor and institutional policies, procedures and guidelines.

  • Monitors AHEC budget and grant-related expenses, and reconciles expense reports with department administrator, completing sponsor annual progress reports and assisting with financial reports.

  • Provides administrative support to the track director, course director, and any other director as needed, including scheduling of meetings, assistance with literature searches, and preparation of materials for presentations and meetings, serving as a liaison for medical students with AHEC site coordinators and providers.

  • Develops master list of all research opportunities for summer and process summer research applications and notifications, maintaining program resource materials and coordinating course material and handouts.

  • Oversees the annual setup of evaluative databases and presents evaluative data, coordinating grant-related subcontractor, independent consultant, and other outside vendor invoices, payments, and contracts with the department and university administrative offices.

Requirements and Qualifications

  • Bachelor’s degree in health or science related field; Master’s Degree preferred. Consideration will be given for a combination of education and experience

  • Minimum of 2 years of progressive work experience in grant writing, project coordination or management and sponsored research administration

  • Certified Research Administration designation is helpful

Technical Qualifications or Specialized Certifications

  • Knowledge of research methods, human research subjects protection and Good Clinical Practices, FDA regulations, OMB Uniform Guidance and NIH funding guidelines

  • Analytical background with strong communication, writing and editing skills

  • Excellent organizational skills with a detail-oriented demeanor

  • Knowledge of grants.gov, REDCap, SPSS or other statistical programs, Endnotes, Word, Excel

Current Georgetown Employees:

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a cover letter and resume for each position of interest for which you believe you are qualified. These documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.


Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.

Georgetown University is one of the world’s leading academic and research institutions, offering a unique educational experience that prepares the next generation of global citizens to lead and make a difference in the world. We are a vibrant community of exceptional students, faculty, alumni and professionals dedicated to real-world applications of our research, scholarship, faith and service.

Established in 1789, Georgetown is the nation’s oldest Catholic and Jesuit University. Drawing upon the 450-year-old legacy of Jesuit education, we provide students with a world-class learning experience focused on educating the whole person through exposure to different faiths, cultures and beliefs. Students are challenged to engage in the world and become men and women in the service of others, especially the most vulnerable and disadvantaged members of the community.

These values are at the core of Georgetown’s identity, binding members of the community across diverse backgrounds.