Alliance Defending Freedom Event Coordinator in Washington, District Of Columbia
Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit our careers page to view our Statement of Faith and Guiding Principles.
Alliance Defending Freedom is looking for a highly skilled Event Coordinator, located in Washington, DC. As the Event Coordinator, you are a vital part of the Event Planning Services Team. In this role, you will report to the Events Manager and are responsible for coordinating events, training sessions, and meetings associated with ADF. Coordinating all aspects of developing, planning, and executing events. Responsible for creating high quality, positive experiences for attendees that may involve ministry friends, potential ministry friends, allied organizations/attorneys, ministry friend ambassadors, and other guests. The exceptional results of events support the objectives of the organization.
Your Essential Responsibilities:
In this position, you will:
Act as an initial point of contact for event host: Gather all pertaining information and offer suggestions/recommendation to ensure requests can be met
Prepare request for proposals (RFP) according to needs identified with event host
Coordinate the selection of venue. Responsibilities include research, site visits, and finding resources to help decisions about event possibilities
Review and negotiate space contracts for COO and Legal Team review for major events including Blackstone, Academy, Arête Academy and International events
Book event space and arrange food and beverage, order supplies, make travel arrangements, and ensure appropriate décor to meet the quality expectations of ADF
Create and maintain CVENT event management. Work with Digital Communications team as needed. Responsibilities include coordinating invitation designs and following through with registration set up process.
Communicate event Audio Visual needs to A/V Manager and work as a team to ensure minimal technical difficulties
Create and revise room layouts for each event
Serve as liaison with vendors and all ADF teams involved on event-related matters
Work with the Director of Events to stay within the event budget
Travel to the event site and assist with leading Event Coordinators in managing on-site production and clean up for events as necessary
Provide high quality of customer service and find solutions to any problems that arise concerning services or programs provided
Develop and apply new ideas to improve the event planning and implementation process
Skills you need to succeed:
Demonstrated proficiency in:
Microsoft Office software: Word, PowerPoint, Excel, and Outlook
Excellent communication skills, including writing, proof reading skills, and speaking
Strong project management skills - Ability to manage multiple event assignments from a variety of team members during a calendar year
Excellent interpersonal skills- high level professionalism with a variety of individuals such as ministry friends, guests, attorneys, team members and vendors; strong networking skills
Excellent organizational skills
Excellent planning skills to determine flow of events and anticipate needs such as staffing
Diligent research skills
Fantastic customer service ethic and high expectations for quality
Review and understand contracts with hotel and conference locations
Take leadership in discussing, planning, strategizing and coordinating events with little supervision
Travel as needed
Education and/or experience:
3+ years of conference event coordinating experience desirable
Bachelor’s degree preferred; significant work experience can substitute for the degree
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 10 paid holidays per year.