Experience Inc. Jobs

Job Information

Latitude, Inc. Executive/Administrative Assistant in Washington D.C., District Of Columbia

Job Description/Requirements:

  • Cover the reception desk

  • Greet and assist visitors to the office, as well as provide any general support to visitors

  • Organize office operations and procedures

  • Manage executives? schedules, calendars, travel and appointments

  • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved and that clerical functions are properly assigned and monitored

  • Track company expenses and reconcile the credit card statement at the end of each month

  • Prepare and monitor invoices

  • Track all employee reimbursements

  • Assist with onboarding new employees

  • Gather and distribute mail

  • Point person for maintenance, mailing, shipping, supplies, equipment, bills

  • Answer and direct phone calls

  • Maintain contact lists

  • Develop and maintain a filing system

  • Organize travel arrangements for senior managers; Book travel arrangements

  • Handle sensitive information in a confidential manner

  • Resolve administrative problems?this includes coordinating repairs to IT and office equipment

  • Photocopy and print out documents on behalf of other colleagues

  • Handle multiple projects

  • Other tasks as assigned

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