ORR Corporation Projects Administrator in United States

Projects Administrator

Location:

Brea, CA

Job Id:

475

of Openings:

1

Projects Administrator

ORR Corporation formed from the trunk of Clark Orr Sr.’s car when he began selling safety equipment almost 70 years ago. The company has since expanded, now encompassing ORR Safety, ORR Protection and Inspection Logic. We support 500 employees across 28 locations nationwide but we still maintain the principles of safety, family and integrity, we were built on.

At ORR, we’re dedicated to providing protection for people, property and the environment. Read more about our company culture at ORRCorp.com/about-us.

JOB SUMMARY

This position will provide administrative support to the operations and sales activities for a regional office of ORR Protection. This role assumes responsibility for the general office administration in a region.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • All team members must embody the company mission to provide protection for people, property, and the environment in all aspects of their job.

  • Set up new service jobs- install, routine maintenance and emergency.

  • Keep information up to date in Fields Service Management (FSM) system and accounting/inventory systems.

  • Communicate with regional operations and service partners to obtain budgets and schedules for inspection and test services.

  • Communicate with regional operations on emergency service request and dispatch as needed.

  • Run financial reports to assist sales and operations in meeting client budgets.

  • Create Purchase Orders in accounting/inventory system.

  • Process receipt of goods and invoices in accounting/inventory system.

  • Review material requisitions for clarity, completeness, and signature authorization per ISO Quality System.

  • Process material requisitions, part orders or a purchase orders with the approved vendor, supplier or subcontractor. Communicate orders to vendors, suppliers and subcontractors.

  • Maintain filing systems including: install job, service jobs, purchasing and other files.

  • Prepare correspondence to customers to support, project, service and sales activities.

  • Support project documentation requirements including assistance in the preparation of operations and maintenance manuals.

  • Provide phone support including switchboard operator activities, answering incoming calls and directing them to the appropriate function.

  • Offer assistance in other business functions when needed, such as the warehouse.

  • Support regional managers and sales account managers in preparation of proposals, marketing literature, and coordinating sales and marketing activities, including client business reviews.

  • Pursue sales of spare parts directly with the customers.

  • Assist & follow-up on accounts receivables and call on past due accounts.

  • May be required to oversee activities of other ORR personnel or temporary labor in the coordination of administrative activities.

  • Other duties as assigned.

MINIMUM EDUCATION AND/OR EXPERIENCE

  • High school diploma or equivalent education, required.

  • Associate degree in business, fire protection or related field, preferred.

  • 1 year experience in office administration, preferred.

  • 6 months experience in purchasing and inventory systems, preferred.

KNOWLEDGE, SKILLS AND ABILITIES

  • Ability to understand and operate in an automated FSM & accounting/inventory systems.

  • Strong computer and Microsoft office skills.

  • Ability to communicate well in writing and verbally with customers, vendors, suppliers and subcontractors.

  • Ability to work independently as well as in a team environment.

  • Ability to take direction and work closely within all aspects of regional operations, dispatchers and sales personnel.

  • Ability to multi-task and cope with fluctuating needs.

WORK ENVIRONMENT

  • This role functions primarily within an office setting but may require time within a warehouse setting occasionally to provide backup.

  • All associates are required to pass a drug screen, background check and motor vehicle report.

ONCE YOU JOIN OUR TEAM, YOU’LL GET TO ENJOY:

  • Working for a company where the associates are viewed as the company’s greatest asset.

  • Being part of something you can be proud of – making a difference in the health and wellness of people and our planet.

  • A growing company with a first class reputation in our respective industries.

  • A culture that is fun, family oriented and entrepreneurial.

  • A company that offers a focus on work life balance and encouragement to make a big impact.

  • A caring group of associates with a commitment to make the communities we work in better for all.

  • Excellent benefits including 401(K), health, life, dental, tuition reimbursement and numerous perks such as training and development

Equal Opportunity ER /Vet/ Disabled