Arkansas Government Job HEALTH RECORDS SPECIALIST in United States
The Health Records Specialist is responsible for directing the administrative support activities of health units throughout an assigned area. This position is governed by state and federal laws and agency policy.
Directs personnel within the area on proper procedures for records management to comply with federal records requirements. Interprets records management policies and procedures to area and local health unit personnel during the implementation of new programs for accurate record keeping and reporting. Oversees the collection and processing of fees collected, food vouchers issued, and billing systems by interpreting policies and procedures, training, monitoring, and on-site audits. Supervises the preparation of field visit activity reports to ensure compliance with federal reporting requirements. May supervise support staff by approving/disapproving a variety of actions, policies, and procedures recommended by subordinates. Performs other duties as assigned
Special Job Dimensions
Frequent overnight, in-state travel is required.
Knowledge, Abilities, and Skills
Knowledge of public health records, billing, and data systems. Knowledge of supervisory practices and procedures. Ability to direct and oversee record keeping and reporting activities to ensure compliance. Ability to develop policies and procedures for record keeping and management systems. Ability to plan, organize, and direct the work of subordinates.
Minimum Education and/or Experience
The formal education equivalent of an associate’s degree in office administration, office occupation, business management, secretarial science, or a related field; plus three years of experience in clerical record keeping and/or records retrieval and retention, or a related field, including one year in a leadership capacity.
Certificates, Licenses, Registrations
Must possess a valid Arkansas driver’s license. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE.
Agency Specific Information
Special Application Information GENERAL INFORMATION: All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired. Applications are prescreened according to the state application, addenda, résumé, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview. Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties. False, misleading, or incomplete statements may result in disciplinary action and possible termination. Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation. CONTINUOUSLY ADVERTISED POSITIONS: Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days. As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select “statewide” from this county list. FOR ALL FAMILY SERVICE WORKER POSITIONS ONLY: Applicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelor’s, Master’s, and Doctorate degrees are valid for such Family Service Worker-type positions: Behavior Science Child and Family Development Child Development Counseling (any field) Criminal Justice Education: Early Childhood, Elementary, Middle Level, Secondary, or Special Family & Consumer Science Family Development Family Services Home Economics Human Development & Family Studies Human Services Psychology Rehabilitation Science Social Welfare Sociology Social Work Mail your transcript to the following address: Arkansas Department of Human Services Attn: Recruitment P.O. Box 1437, Slot W301 Little Rock, AR 72203 The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void.