Kennedy Krieger Institute ADMINISTRATIVE ASSISTANT (FACILITIES) in United States

Overview

JOB ID 4246

THE HOURS FOR THIS POSITION ARE 9:30 AM-6:00 PM

The Administrative Assistant will provide clerical and administrative support to thedepartment of Facilities, Planning & Engineering.This staff member is considered to be an essential employee and is expected to report to work during weather emergencies.

Responsibilities

  1. Provide general office and clerical duties for the department to include typing, telephone correspondences, filing, record keeping, etc.

  2. Maintain and coordinate schedules for assigned conference rooms. Ensure proper setup and execution of special arrangements by working with the requester and the maintenance employee.

  3. Maintain and coordinate scheduling for incoming and outgoing patients with Yellow Cab transportation and contracted wheel chair taxi services.

  4. Coordinate and serve as the liaison with the Maryland Mass transit administration for the commuter choice Program. Obtain and distribute monthly passes and vouchers to the participating employees.

  5. Serve as a parking lot attendant daily from 4:00 pm – 6:00 pm and provide back-up coverage when the Parking Lot Attendant is out of the office.

  6. In the absence of the Parking Lot Attendant, attend and present accurate information about parking and transportation benefits available to employees at each facility.

  7. Coordinate parking privileges for all KKI employees and trainees. Serve as the liaison with Johns Hopkins Medical Institution (JHMI) parking office.

  8. Follow through with housekeeping and maintenance request.

  9. Maintain KKI vehicle information, to help ensure that the vehicles are up to date with Maryland state inspections and registration.

  10. Inform employees of the afterhours on call schedule, on a weekly basis.

  11. Provide support with preparing the shuttle schedule for the drivers.

Qualifications

EDUCATION:

  • High School Diploma or G.E.D is required.

  • AA degree highly preferred.

EXPERIENCE:

  • Two years of previous administrative or professional office experience is desirable.

Department Facilities

ID 4246

# of Hours 40

Equal Opportunity Provider & Employer M/F/Disability/ProtectedVet