Lockheed Martin Executive Administrative Assistant in Virginia
Description: This Executive Assistant reports to multiple Vice Presidents of LMGA and their teams to provide administrative support of the team’s activities as needed, including, but not limited to:
*Works complex calendar scheduling for VP’s; manages the VP’s schedule to de-conflict and help prioritize meetings based on mission and business needs.
*Works closely with internal and external staff assistants to schedule meetings and coordinate communication between Executives in a timely and efficient manner.
*Arranges air travel, hotels, and other transportation and travel needs for domestic and international travel. Prepares expense reports.
*Arranges meetings for Executives, including securing meeting locations, catering and materials. Coordinate meeting information with internal and external parties.
*Interfaces with internal executives and high-level customers, while using discretion and tact in managing email, telephone calls and other requests. Ensures all correspondence is accurate, complete and properly handled.
*Ensures the VP is prepared for daily and weekly agendas by preparing meeting materials in collaboration with the staff.
*Proactively collaborates with a highly motivated, team-oriented, and can-do spirit.
*Utilizes computer and standard desktop software to access LM systems, compose correspondence, memos, reports, create spreadsheets and presentation charts; ensures finished documents are proofread.
*Assures administrative detail on all projects, while providing status on delegated tasks to ensure progress to deadlines. Pursues opportunities to improve processes and approaches.
*Builds knowledge of the Govt Affairs organization and its goals and objectives, including a firm grasp of LMGA operations and business practices.
*Performs additional special assignments as required in support of the Govt Affairs State, Local & PAC Affairs team, as well as the office of the General Counsel.
*Coordinate and provide materials for Board Meetings, including securing meeting location and catering.
*Processes invoices for sponsorships, company events, and various services while acting in compliance with Accounting and company policies.
*Multi-tasks effectively in a fast-paced and dynamic work environment.
*Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as external customers, clients and vendors.
*Displays strong teamwork ethic.
*Excellent computer skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
*Ability to coordinate complex travel arrangements and logistical challenges and populate and reconcile expense reports.
*Ability to handle confidential and sensitive information with the utmost discretion.
*Project planning/management skills and project coordination experience.
*Self-starter who can independently accomplish tasks; is proactive, flexible and takes initiative.
*Demonstrated proficiency in meeting technology such as VTC, Skype, audio and web conferencing.
*Performs with attention to detail.
*Recent and demonstrated experience in executive protocol and providing administrative support to Executive-level clients.
*This position requires access to export controlled information, therefore only US Persons (e.g. US Citizen, US Permanent Resident) may be considered for this position.
*Experience with Lockheed Martin (LM) tools (Concur, STARS, Horizon, SAP, Visit LM, etc.), policies and procedures.
*Prior experience in government, government affairs, or political advocacy organizations.
*Internet research skills at an advanced level of administrative competency.
*Familiarity with SharePoint.
*Budget management experience.
Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.
Join us at Lockheed Martin, where your mission is ours. Our customers tackle the hardest missions. Those that demand extraordinary amounts of courage, resilience and precision. They’re dangerous. Critical. Sometimes they even provide an opportunity to change the world and save lives. Those are the missions we care about.
As a leading technology innovation company, Lockheed Martin’s vast team works with partners around the world to bring proven performance to our customers’ toughest challenges. Lockheed Martin has employees based in many states throughout the U.S., and Internationally, with business locations in many nations and territories.