Merlin International Proposal Manager in Vienna, Virginia

Proposal Manager


Vienna, VA

Last Updated:


Job Description:

Merlin International® is one of the fastest growing information technology solutions providers in the country. Founded in 1997, the veteran-owned, privately held business has consistently grown both its revenue and its staff since the company’s inception.

Based in Englewood, CO, Merlin also has an office in Vienna, VA, that houses its federal operations. Today, Merlin is approximately 100 employees strong, with its seasoned professionals possessing decades of experience – working in the public and private sectors – as well as top-secret security clearances.

Working alongside its system integrator and vendor partners, Merlin provides turn-key IT solutions that solve complex and critical problems while fulfilling mission objectives for federal government agencies and organizations involved in civilian services, defense, intelligence, health care and a variety of other areas.

POSITION SUMMARY: The Proposal Manager will support Merlin's Senior Management and Sales team by writing, developing and delivering bid-winning proposals in the federal government sector. The candidate will be ready to embrace the challenge of developing and growing Merlin's proposal development procedures to match the current level of activity, as well as also maintain and improve the proposal generation process for the future.

Minimum Experience: The ideal candidate will have at least two years of Federal proposal writing experience. The ability to work well in a fast paced, team-oriented environment is a must.


  • Coordinate the production of proposals, maintain proposal databases and libraries

  • Develop and edit proposal text through a collaborative approach with technical experts

  • Work with marketing team to develop and add appropriate graphics to submissions

  • Maintain files of current and past proposals. Implement tracking and monitoring procedures to update team on status of submitted proposals

  • Compile and format proposal documents

  • Obtain and update Request for Proposals (RFPs)

  • Coordinate proposal production, packaging and delivery effort

  • Create and maintain a process for the evaluation and submission of proposals

  • Develop and coordinate pricing submissions


  • Candidates must possess a proven track record of meeting or exceeding deadlines

  • This position requires a BA, BS or 2 years of experience in the Federal proposal generation environment

  • Microsoft Office Suite a must

  • Knowledge of Privia is a must

  • Solid understanding and successful history of "shredding" requirements, writing and assigning task orders, & building a response calendar

  • Strong time management and multi tasking skills

  • Other relevant experience in the public space is required such as capture management and business development may substitute some of these required skills


  • A certain degree of flexibility and creativity is desired

Merlin International® offers a dynamic and collaborative environment for you to perform your most inspired work. We strive to create a workplace that is challenging and fulfilling, providing you with growth opportunities and access to some of the most interesting projects and clients in the information-technology industry.

Merlin is an Equal Opportunity Employer. We do not tolerate discrimination against any applicant for employment because of gender, sexual orientation, race, religion, national origin, ethnicity, veteran status, disability or age. It is, in fact, Merlin’s policy to encourage diversity in hiring, recognizing that such policy enriches the work environment for all Merlin employees.

We believe that a broad variety of perspectives underscore solid decision-making and creativity.