Alliance Defending Freedom Administrative Assistant, Austria in Vienna, Austria
Everyone says they want to change the world. We're looking for people who actually will.
ADF International is a human rights organization that advocates for the right of people to freely live out their faith. Please visit ourcareer siteto view our Statement of Faith and Guiding Principles.
ADF International seeks a full-time Administrative Assistant located in Vienna, Austria reporting to the Director of Operations, Europe. As a member of the administration team you are a vital part of the ADF International team in Vienna, Austria. In this role you will perform a variety of administrative tasks and provide support to our Team Leaders and Team Members.
Your Essential Responsibilities:
In this position, you will:
Book travel arrangements
Submit and reconcile expense reports
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Manage Outlook calendars
Write and distribute email, correspondence memos and letters
Manage files, contact lists and campaigns in CRM databases
Support the team in planning and coordinating events
Assist in the preparation of regularly scheduled reports
Skills you need to succeed:
Strong administrative skills
Affinity and understanding to work with a variety of software applications
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer
Proven excellent verbal, written, and interpersonal communication skills in English and German
Ability to professionally handle confidential information.
Education and/or experience:
- Requires 3-5 years of experience in an administrative role
All information submitted in connection with this application will be transmitted to and processed (used) by ADF in the United States. If you are successful in seeking employment with an ADF International entity, ADF HR personnel will continue to process your personal information for administrative purposes in connection with your employment on an ongoing basis.
ADF retains employee application information throughout employment for multiple reasons, including retaining information about qualifications for other positions as well as for assessing the veracity of the application.
By submitting your application, you consent to the processing of your personal information in connection with this employment application, and if hired, to the ongoing processing of your personal information in connection with your employment.