Alliance Defending Freedom Administrative Assistant, Austria in Vienna, Austria

Everyone says they want to change the world. We're looking for people who actually will.

ADF International is a human rights organization that advocates for the right of people to freely live out their faith. Please visit ourcareer siteto view our Statement of Faith and Guiding Principles.

Administrative Assistant

ADF International seeks a full-time Administrative Assistant located in Vienna, Austria reporting to the Director of Operations, Europe. As a member of the administration team you are a vital part of the ADF International team in Vienna, Austria. In this role you will perform a variety of administrative tasks and provide support to our Team Leaders and Team Members.

Your Essential Responsibilities:

In this position, you will:

  • Book travel arrangements

  • Submit and reconcile expense reports

  • Answer and direct phone calls

  • Organize and schedule appointments

  • Plan meetings and take detailed minutes

  • Manage Outlook calendars

  • Write and distribute email, correspondence memos and letters

  • Manage files, contact lists and campaigns in CRM databases

  • Support the team in planning and coordinating events

  • Assist in the preparation of regularly scheduled reports

  • Proofread/edit documents

Skills you need to succeed:

  • Strong administrative skills

  • Affinity and understanding to work with a variety of software applications

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • Strong computer skills including experience with Microsoft Office: Word, Excel, Outlook and Internet Explorer

  • Proven excellent verbal, written, and interpersonal communication skills in English and German

  • Ability to professionally handle confidential information.

Education and/or experience:

  • Requires 3-5 years of experience in an administrative role

ADF International is a part of Alliance Defending Freedom (“ADF”), which is based in the United States. This employment application requires submission of personal information to ADF. In addition to the information you submit in this application, we may consult other sources and will review any information we already have about you if you have a prior relationship with ADF or ADF International. We will also check your references. ADF Human Resources (“HR”) personnel and any team considering your application will have access to your personal information. For further information on how we will use your information, see the ADF International privacy policy.

All information submitted in connection with this application will be transmitted to and processed (used) by ADF in the United States. If you are successful in seeking employment with an ADF International entity, ADF HR personnel will continue to process your personal information for administrative purposes in connection with your employment on an ongoing basis.

ADF retains employee application information throughout employment for multiple reasons, including retaining information about qualifications for other positions as well as for assessing the veracity of the application.

By submitting your application, you consent to the processing of your personal information in connection with this employment application, and if hired, to the ongoing processing of your personal information in connection with your employment.