Gilead Sciences, Inc. Administrator Coordinator in Stockley Park, United Kingdom

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

We currently have an exciting opportunity for a Senior Administrative Assistant to join Gilead Stockley Park, supporting the EMEA Commercial Finance team.

The Senior Administrative Assistant duties include:

  • Organization of extensive Global travel arrangements.

  • Multiple complex diary management.

  • Responsible for coordinating various events which includes the planning, organizing and implementation of a number of event activities. This can range from numerous small internal meetings to large internal events

  • Track and build meeting agendas, minute taking and distribution to attendees of pre-work requirements, agendas and minutes in a timely manner.

  • Management of Purchase Order creation, tracking and receipting.

  • Process team expenses.

  • Acts as a resource to other administrative assistants and is cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.

  • Support with specific projects workload involving multiple large projects/timelines.

  • Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.

  • Prepare materials for the Team prior to meetings to ensure readiness for meeting attendance where required / appropriate.

  • Prepare and design presentations as required (or from draft version given by team)

  • Assist will additional adhoc duties when required (maintaining filing and offsite archiving).

Knowledge, Experience and Skills:

  • Proven administration experience within a fast paced International organization supporting Senior Level Management.

  • Forward thinking with excellent communication and high level organisational skills.

  • Experience with data management and MS Office (advanced Excel & PowerPoint).

  • Additional EU language beneficial (Business level oral & written).

  • This role requires high levels of accountability, integrity and the ability to be an excellent team player.

  • You will be comfortable working with ambiguity in an individual or team environment.

  • Resilience under pressure will be a distinct advantage in the role.


  • Resilient profile with the ability to deliver in an ambiguous environment.

  • Ability to engage and manage multiple stakeholders to achieve the objective.

  • Curious with learning agility.

  • Operationally excellent.

  • Organised with systematic approach to prioritization.

  • Process orientated to achieve the business objective

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

If this is not the right move for you now but remain interested in a career at Gilead Sciences please connect with us via our talent community at