Alliance Defending Freedom Event Assistant I in Scottsdale, Arizona
Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please visit our careers page to view our Statement of Faith and Guiding Principles.
Event Assistant I
Alliance Defending Freedom is looking for a highly skilled Event Assistant I, located in Scottsdale, AZ. As the Event Assistant, you are a vital part of the Events team. In this role, you will report to the Event Manager and are responsible for supporting the internal teams with various types of pre-event preparation and administrative tasks.
Your Essential Responsibilities:
In this position, you will:
Support event coordinators with pre-event operational planning, client management, and clerical support. Activities include but not limited to researching best vendors for events; handling travel arrangements and hotel reservations for guests; managing facilities requests; creating of nametags and tent cards; ordering snacks/beverages or placing catering orders for small events; sending out the ADF display and the booth; running errands for the Events team; and other event housekeeping and support activities
Assist other internal teams with event preparation as needed
Assist/operate small in-house events – CEO Monthly Birthday Desserts, Webinars, Team Trainings, ADF Wide team desserts and lunches, Octoberfest, Open Enrollment, and Going away parties
Help set up and tear down for events
Assist event coordinators with rooming lists and ground transportation arrangements.
Complete clerical tasks such as completing monthly expense reporting, preparing check requests for vendor payments, honorariums and travel reimbursements, and managing Event emails
Keep Event Team calendar current with all upcoming events and maintain team calendar with all upcoming deadlines – rooming lists, BEOs, etc.
Assist in event system functions such as Contract Management System, EventForce, Wrike, and Cvent
Skills you need to succeed:
- Organization's policies, standards and procedures guiding ADF Brand
Demonstrated proficiency in:
Microsoft Office software: Word, PowerPoint, Excel, and Outlook
Excellent communication skills, including writing, proof reading skills, and speaking
Excellent interpersonal skills- high level professionalism with a variety of individuals such as ministry friends, guests, attorneys, team members and vendors; strong networking skills
Excellent organizational skills
Excellent planning skills to determine flow of events and anticipate needs such as staffing
Diligent research skills
Fantastic customer service ethic and high expectations for quality
Take initiative and be a forward thinker.
Learn new technology systems.
Serve the needs of the team with humility and positive attitude
Travel as needed (this will be minimal)
Education and/or experience:
2+ years of administrative assistant experience desirable
Desire to learn and grow in the Event services
Bachelor’s degree preferred; significant work experience can substitute for the degree
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 10 paid holidays per year.