Presidio Trust Contract Specialist in San Francisco, California

  • Duties

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Duties
Summary

ABOUT PRESIDIO TRUST CONTRACTING: The Presidio is an extraordinary place to work for the thousands of employees of approximately 100 businesses who lease commercial space. Presidio Trust Contracting partners with Operations to ensure that the Presidio Trust maintains its financial self-sufficiency and is able to provide beneficial public programming, ensuring that future generations will continue to enjoy the beautiful Presidio.

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Responsibilities

Approximately 3,000 people reside in apartments, townhomes, single-family homes or duplexes in one of the 21 distinct Presidio neighborhoods, which are located near forest groves, trails, waterfront paths, a golf course, and a beach. More than 3.5 million square feet of non-residential space is located around the park. Two-thirds of the buildings are historic, representing a variety of architectural styles, from the Spanish era through World War II. The Presidio operates as a wholly-owned government corporation and faces many of the typical contracting needs and challenges that a private sector operating business needs to address. In addition, we have unique opportunities to work with professionals in historic preservation, archaeology, historic landscape architecture, materials conservation, forestry, curatorial practices, and construction and engineering. The Presidio Trusts contracting team supports major contracting efforts in the Presidio. On a regular basis our team supports our hospitality, public programming, educational initiatives, operations, planning, information technology, transportation and many interesting and multi-faceted lines of business. Our ideal candidate is detail-oriented, organized, and devoted to providing exceptional contract support in rehabilitating, operating, and maintaining the Presidio. You proactively communicate, operate well independently and collaboratively as a team player, and can easily transition between tasks, details, and systems. Dependability, flexibility and dedication are key in this fast-paced office. RESPONSIBILITIES:

  • Perform pre-award contract activities. Develop contracting plan, contractor resourcing, and interface with various user groups (engineering, construction, operations, maintenance, transportation, municipal services, natural resources and others as necessary) in support of preparation of RFPs/IFBs. Manage solicitation process including pre-bid meetings/job-walks, bid evaluation/analysis and price negotiations, award recommendations, and contract execution.

  • Coordinate negotiation of contract terms and conditions.

  • Perform all facets of pre-award/post-award and contract/solicitation administration.

  • Administer changes to contracts including contract modifications and audits.

  • Prepare, administer and manage Task Order contracts and Task Orders.

  • Proactive in ensuring contract compliance, and that various reporting requirements, invoices and supporting documents are completed in a timely manner.

  • Monitor Davis Bacon/Service Contract Act prevailing wage rates where applicable.

  • Perform close out of contracts, and finalize outstanding contract issues, final invoices and contractor performance evaluations.

  • Interface with Trust management with respect to contracting activities.

  • Assist the Associate Director of Contracting in working with Legal to identify new contract formats and ensure proper document language.

  • Manage the Trusts Purchase Card Program. Train cardholders, issue cards, enforce procedures, and maintain and revise procedures to keep the program as efficient as possible.

  • Serve as Travel Coordinator with responsibility for training cardholders, managing Travel Cards, monitoring travel planning, processing employee travel reimbursements, and revising agency procedures as necessary.

Travel Required

Occasional travel - Little to No Travel Required

Supervisory status

No

Promotion Potential

11

  • #### Job family (Series)

1102 Contracting

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  • Requirements

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Requirements
Conditions of Employment
  • You must be a U.S. citizen to qualify for this position.
SPECIAL REQUIREMENTS:

BACKGROUND INVESTIGATION - The Presidio Trust has identified this position as subject to an employment background investigation which shall consist of a review of applicable county, state and Federal criminal and civil records, state bankruptcy indexes and a credit report. An individuals granting of a background investigation and resulting report is voluntary. However, employment in this sensitive position is contingent upon the successful completion of an employment background investigation. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the background investigation.

Qualifications

See Technical Qualifications

TECHNICAL QUALIFICATIONS:

REQUIRED:

  • Bachelors degree from an accredited university and at least 3 years of relevant experience with a wide variety of contract types

  • Strong interpersonal and organizational skills, work ethic, and commitment to providing excellent customer service, while establishing and maintaining effective working relationships.

  • Polished and professional negotiation and communication skills, both verbal and written.

  • Highly organized with meticulous attention to detail.

  • Ability to think strategically, multi-task, attend to detail/deadlines, and work well under pressure.

  • Flexible and able to quickly learn, adopt new technologies, and adapt to changes in systems, tools and processes.

  • Advanced proficiency in Microsoft Office, file management and other automated system applications. DESIRED:

  • Passion for parks, strong desire to work for the Presidio

  • Experience working with Oracle Financial Systems or similar enterprise financial systems

  • Creativity and flexibility

Education
EDUCATION:

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Additional information

This job is being filled by an alternative hiring process and is not in the competitive civil service. Financial Disclosure - This position requires the completion of the U.S. Office of Government Ethics (OGE) Form 450, Confidential Financial Disclosure Report, both as a New Entrant into the position and annually thereafter. The purpose of the financial disclosure system is to assist employees and their agencies in avoiding conflicts between official duties and private financial interests or affiliations.

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.

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Background checks and security clearance
Security clearance

Not Applicable

Drug test required

No

  • Required Documents

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Required Documents

Presidio Trust Employment Application (download from https://www.presidio.gov/presidio-trust/jobs-internal/Shared%20Documents/Employment%20Application.pdf).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

The Trust provides the following benefits to eligible employees, and more: Alternative Work Schedules Bereavement Leave Dental Insurance Federal Employees Retirement System Flexible Spending Plan Federal Employees Health Benefits Plan Federal Holidays Life Insurance Long-Term Disability Military Leave Personal Leave Federal Thrift Savings Plan Short-Term Disability Sick Leave Training Vacation (annual leave) Benefits Vision Care Insurance

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

The Presidio Trust is an equal opportunity employer, offering a competitive benefits package. To apply call (415) 561-5300 (Monday-Friday, 8 am 5 pm) to request an application package, OR download the application from our website, www.presidio.gov, and mail the application to Employee Support Services, Presidio Trust, P.O. Box 29052, San Francisco, CA 94129-0052.

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Agency contact information
Presidio Trust People Division
Phone

4155615300

Email

jobs@presidiotrust.gov

Address

Presidio Trust 103 Montgomery Street San Francisco, California 94129 US

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Next steps

Applications received by January 4th, 2019 will receive first consideration. We are planning to hold interviews beginning the week of January 14th, make a job offer by the end of January, and set a work start date in February 2019.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/518808300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 12/06/2018 to 01/05/2019

Service: Excepted

Pay scale & grade: AD 11

Salary: $0 to $0 per year

Appointment type: Permanent

Work schedule: Full-Time - Full Time