Dignity Health Accounts Payable Specialist in San Francisco, California
Dignity Health, one of the nation’s largest health care systems, is a 22-state network of more than 9,000 physicians, 63,000 employees, and 400 care centers, including hospitals, urgent and occupational care, imaging and surgery centers, home health, and primary care clinics. Headquartered in San Francisco, Dignity Health is dedicated to providing compassionate, high-quality, and affordable patient-centered care with special attention to the poor and underserved. In FY17, Dignity Health provided $2.6 billion in charity care, community benefit, and unpaid cost of government programs. For more information, please visit our website at. You can also follow us on and.
The Accounts Payable Specialist (AP Specialist) is responsible for the day-to-day Accounts Payable activities including Document Handling and Check Production, Optical Character Recognition (OCR) validation, Invoice Processing and Customer Service functions. This area will manage the daily workload and ensure the accuracy of data processed through the Kofax scanning, OCR and Lawson technologies, the timely invoice entry and payment to vendors, check production, as well as the handling of customer service inquiries and research using system-wide implementation of best practices, process improvements, and accounts payable system efficiencies. This position is responsible for ensuring that all work is completed in compliance with Dignity Health policies and meet all regulatory requirements. The AP Specialist is also responsible for reflecting and promoting the mission and philosophy of Dignity Health and its Sponsoring Congregations.
This position is responsible for accounts payable processing of all invoices for hospitals, health-related affiliated corporations as well as the Dignity Health Medical Foundation (DHMF) facilities in California, Arizona and Nevada. Currently, the Sacramento office handles all accounts payable processing for 17 hospitals, 10 health-related affiliated corporations and DHMF facilities, processing over 65,000 invoices per month. The Phoenix office handles the processing for 24 hospitals, the System Office and 10 health-related affiliated corporations, processing over 80,000 invoices per month. Additional facilities may be added into the consolidated centers as the need is identified, further expanding the scope of the position.
The Accounts Payable Service Center provides a consolidated function for the Dignity Health Systems Office. In addition to Accounts Payable services, the Dignity Health Systems Office also provides system-wide services in the area of strategic planning, information systems, centralized cash management and investment programs, financial and statistical reporting, centralized self-insurance programs, risk management, short and long-term financing, tax reporting, human resources, legal, advocacy, communications, managed care, and mission effectiveness.
The AP Specialist is assigned to one of three teams (OCR Validation, Processing or Customer Service). As workloads shift, the AP Specialist may fill in on one of the other teams either on a temporary or permanent basis. All AP Specialists will be cross-trained to perform the duties and responsibilities of each of the functional areas of AP.
Daily receipt and processing of accounts payable related mail in accordance with established best practices and standard process as defined by the Director of Accounts Payable and the Design Team.
Preparation of incoming invoices, statements, and correspondence for scanning
Distribution of other mail to appropriate accounts payable staff
Coordinate daily mail pickup and delivery including express packages
Sort Invoices according to established guidelines
Scanning of invoices into imaging software
Check Production for daily Patient Refunds and on-site check runs
Maintenance of all department equipment
Process AP invoices using OCR technology (Kofax) and ImageNow functionality in accordance with established best practices and standard process as defined by the Director of Accounts Payable and the Design Team.
Routing of invoice through Process Flow in accordance with Dignity Health policies and procedures.
Maximize usage of Kofax technology
Deliver excellent Customer Service
At least 3+ years combined experience in processing accounts payable invoices
High school degree is required
Attention to detail and the ability to solve problems in a fast paced environment
Ability to work independently and under tight deadlines
Excellent interpersonal, verbal and written communication skills
Ability to learn new software quickly and transfer knowledge of software to others.
Excellent analytical and quantitative skills
Associate of Arts or Bachelor of Science degree is preferred
A detailed knowledge of accounts payable invoice processing is preferred
Experience in a multi-facility healthcare organization
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Dignity Health is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected Veteran status or any other characteristic protected by law. For more information about your EEO rights as an applicant, please
If you need a reasonable accommodation for any part of the employment process, please contact us by telephone at (415) 438-5575 and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this telephone number.
Job ID 2018-68234
Employment Type Full Time
Department Accounts Payable
Hours / Pay Period 80
Facility Corporate Service Center
Location San Francisco
Standard Hours M-F 8a-5p
Work Schedule 8 Hour