National University Grants Coordinator, Pre-Award in San Diego, California

National University seeks a full-time Grants Coordinator, Pre-Award for its academic headquarters located in La Jolla, California.

The Grants Coordinator, Pre-Award provides support to the Executive Director, Sponsored Programs and Grants, the Office of Sponsored Programs and Research (OSPR), faculty, staff, and other administrators in all pre-award functions.

Responsibilities of this position include (but are not limited to):

  • Serving as the OSPR?s resident Subject Matter Expert (SME) on foundation grants and other funding opportunities.

  • Independently prospecting for grant and contract opportunities that match faculty research interests and institutional strategic goals.

  • Analyzing funding opportunity announcements to understand sponsor requirements and limitations, and communicating to faculty and other applicable stakeholders.

  • Developing federal grant proposals and working with the Executive Director to submit via online portal systems.

  • Preparing and submitting proposals, letters of interest, and other documentation concerning foundation grants.

  • Representing the OSPR, as necessary, in pre-award meetings in the absence of the Executive Director.

  • Assuring completed proposals are in compliance with federal, state, agency, and institutional regulations, requirements, and policies related to grants and contracts.


The ideal candidate MUST have skills and abilities including:

  • Bachelor?s degree from an accredited university in Business or a financial related area.

  • Professional demeanor and appearance.

  • Ability to read, interpret, and analyze proposal guidelines and to effectively explain them to faculty, noting impacts and potential issues.

  • Knowledge of various funding agency requirements and proposed grant application submission procedures, including workspace, NSF FastLane, and/or other agency-specific portals.

  • Excellent computer skills, including proficiency with Adobe Professional suite of products and Microsoft Office applications; including experience with budget development and thorough knowledge of MS Excel.

  • Exceptional verbal and written communication and interpersonal skills.

  • Ability to work independently and effectively as a team member, while under the pressure of constantly changing priorities, and to meet simultaneous deadlines with strict attention to detail.

The ideal candidate SHOULD also have the following:

  • Minimum of 3-5 years of work experience in sponsored programs or research administration in an academic setting is strongly preferred.

  • Experience in an institution of higher education is strongly preferred.

  • Proven problem solving skills preferred.

  • Strong administrative skills highly desirable.