FREEMAN Administrative Assistant - Expo Sales - San Diego, CA in San Diego, California
We’re a global company of thinkers, designers, and doers. Freeman partners with our clients to build a connection with their customers by creating brand experiences that are seamless, innovative, and immersive. From strategy, creative, and digital to logistics and event technology, our teams place the client at the center, helping them connect to people in meaningful and personal ways. What makes us unique is our collaborative culture, intuitive knowledge, global perspective, and personalized approach developed from our 90-year legacy as an industry leader. Freeman connects people to a universe of opportunities that create a spark, build understanding, and inspire action.
Are you the go-to team player who enjoys supporting your team? If this sounds like you and you thrive in an environment where no two days are the same you could be our next Administrative Assistant. Through providing administrative support such as: mail distribution, correspondence and filing, you will also have the opportunity to administer programs, processes, and projects for our Sales Organization. You will be able to utilize your specialized skills in assist with budgets, travel, record keeping, expense reporting, and purchasing. Additional ways in which you will contribute include:
Maintains highly confidential and highly sensitive information and files, correspondence and records.
Implements processes to maintain accurate data and information in Salesforce.com.
Prepares routine and complex correspondence, reports, and presentations using the most advanced office technology including word processing, graphics, and spreadsheets.
Ensures projects are completed timely and accurately. Evaluates and reports progress to team members.
Researches, analyzes, and compiles data and figures for presentations.
Maintains department schedules, calendars, and appointments and coordinates arrangements for meetings, conferences and travel.
Prepares agendas, reserves and prepares facilities, and records meeting minutes.
Distributes all incoming and prepares all outgoing mail and correspondence including email, fax, memorandums, and letters.
Organizes and expedites work as required by assigned personnel.
Prepare and Process weekly Pcard transaction approvals and reconciliations.
Keep and maintain PCard account records, balance and reconcile each month. Code all charges to appropriate General Ledger or Direct Job Number.
Performs other duties as assigned.
Working knowledge of all Microsoft Office Software applications
Demonstrated customer service skills
Proven Organizational Skills
Administrative sales experience or tradeshow work experience
Knowledge of Total Show System (TSS), Salesforce.Com (SFDC), Event Process Solutions (EPS), and SAP
- High School Diploma or GED
- Associates Degree
At Freeman, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.