California State University San Bernardino Immigration Lead (Admin. Analyst/Specialist - Exempt III) / College of Extended & Global Education in San Bernardino, California

Immigration Lead (Admin. Analyst/Specialist - Exempt III) / College of Extended & Global Education



Immigration Lead (Admin. Analyst/Specialist - Exempt III) / College of Extended & Global Education


$70,896.00 - $133,764.00 Annually


San Bernardino, CA

Job Type

Full time, Temporary


Academic Affairs

Job Number


  • Description

  • Benefits

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Employment Status: Full-Time, "Exempt" Temporary position with possibility of converting to a permanent position.

Work Schedule: Typically, Monday- Friday 8:00 a.m. - 5:00 p.m.

Deadline: This position will remain open until filled. Applications will be reviewed beginning January 10, 2019.

Typical Activities

  • Reporting to the Associate Dean of the College of Extended and Global Education and the Executive Director of the Center for International Studies and Programs (CISP), the Immigration Lead serves as a high-level contributor providing expertise and functional leadership on immigration issues to the College and University leadership.

  • The incumbent provides oversight of the day-to-day operations of the immigration unit, including providing lead work direction to other professional staff and is accountable for short- and long-term goals and objectives. Work is guided by the overall goals and objectives with full accountability for results and requires regular planning, development, independent determination of methods to meet programmatic or administrative goals, as well as independent determination of approaches to project and priorities.

  • The incumbent needs to have demonstrated ability to use sound and substantial judgment in the analysis, interpretation, integration, application, and presentation of complex data and information, as well as development of policies and procedures related to issues that might not be covered by existing policies and procedures.

  • Ability to assess, anticipate, formulate, and evaluate the impact of recommended or implemented policies from a strategic and operational perspective is essential.

  • Demonstrated ability to understand problems from a broad perspective and to discern applicable underlying principles to conceive of and develop strategic solutions is essential. The position also requires use of appreciable ingenuity and innovation to conceive of new approaches and solutions to address complex problems and issues.

  • Applying extensive and in-depth knowledge immigration laws, regulations and procedures as related to student, faculty and staff, the Immigration Lead oversees and coordinates daily operations of the immigration unit and provides lead to its staff and is accountable for results.

  • The Immigration Lead is responsible for overseeing immigration reporting, immigration advising, issuance of visa documents for F-1 and J-1 Students, J-1 Scholars, OPT, CPT, and visa processing for H-1B staff, as well as assisting in green card eligibility determination.

  • The incumbent serves as Principal Designated School Official (PDSO) and as Responsible Officer (RO) with federal agencies and as such prepares reports in accordance with federal guidelines; provides advisement to the leadership team on immigration issues, along with other related matters; advises students, faculty and staff on cultural and academic adjustment issues.

  • Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects.

  • The incumbent is responsible for facilitating effective relationships and communication among international students, faculty, staff and administration, as well as communicating effectively with high-level and diverse contacts inside and outside the CSU system.

  • The incumbent must have ability to effectively use communication methods including conflict resolution in multicultural setting, and use persuasion and negotiation skills to build consensus to achieve short- and long-term goals and objectives.

  • The incumbent must have demonstrated ability to effectively present ideas and conduct training for diverse audiences. The incumbent is also responsible for preparing agreements and contracts with international partners in accordance with applicable polices and procedures.

Essential Duties and Responsibilities:

  • Under general direction, serves as the lead person of the immigration unit overseeing and coordinating its daily operations and protocols to ensure that the university meets all reporting requirements, compliance with immigration regulations and deadlines for SEVIS.

  • Serves as Primary Designated School Official (PDSO) and as Responsible Officer (RO) with federal agencies for CSUSB.

  • Provides accurate information as requested by the U.S. Department of Homeland Security (DHS) and the U.S. Department of State (DOS) in accordance with federal regulations, F-1, J-1 and H-1B visas, FERPA (Federal Educational Right to Privacy Act) guidelines, and campus policies.

  • Oversees daily tasks associated with immigration management, including but not limited to: data uploads and downloads, SEVIS document management, daily alerts, etc.

  • Apply in-depth knowledge and understanding of immigration regulations and effectively communicates regulatory changes and updates to international students, staff, scholars, administration and relevant CSUSB departments.

  • Provides leadership and oversight to other immigration staff members

  • Advises and trains international students, scholars, faculty, staff and administration on campus policies and federal regulations as they pertain to immigration.

  • Advises leadership and other offices on immigration issues and generates reports as necessary.

  • Works collaboratively with other offices and departments across campus.

  • Drafts, review and prepares domestic and international agreements for partners and providers.

  • Performs other duties as assigned.

Minimum Qualifications

Education and Experience:

  • Juris Doctor degree or Master's degree in Higher Education Administration or related field.

  • Minimum of 5 years experience working in the area of immigration with progressive responsibility. A Juris Doctor degree may be substituted for two (2) years of experience.

Desirable Qualifications:

  • Five to ten years of legal experience in the area of immigration law

  • Experience working in higher education with SEVIS

  • Experience with H-1B visa

  • Experience with mediation and conflict resolution in a multicultural and multiethnic environment

  • Proficiency in languages in addition to English; Arabic preferred

  • Experience providing leadership and directing staff

  • Experience with PeopleSoft

Knowledge & Abilities:

  • Extensive knowledge of immigration regulations and procedures for F-1 and J-1 visas for international students.

  • Demonstrated ability in interpreting and implementing complex immigration regulations.

  • Excellent oral and written communication skills, including intercultural communication, to be able to effectively present ideas in written and presentational formats to diverse audiences.

  • Demonstrated record of intercultural competency through working or studying in international/intercultural environment.

  • Extensive experience with software applications such as MS Word, Excel, Outlook, relevant immigration platform.

  • Excellent organizational and analytical skills.

  • Attention to detail and accuracy.

  • Demonstrated ability to work as a productive member of a team and ability to show initiative and work independently.

  • Ability to understand complex problems from a broad prospective, to discern underlying principles and to develop strategic solutions.

  • Ability to interpret, foresee and proactively address potential issues as a result of changing immigration laws.

Special Working Conditions:

  • Legal permanent resident status or U.S. citizenship is required to be eligible for certification by the Department of Homeland Security as Principal Designated School Official (PDSO) and the Department of State as Responsible Officer (RO).

Supplemental Information

Current employees will be given preferred consideration.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)

You have medical, dental and vision plans from which to choose coverage. You may cover yourself and your eligible spouse or domestic partner and children. You are eligible to enroll in coverage if you are appointed at least half-time and for more than six months. If you enroll on a timely basis, coverage begins on the first of the month after your date of hire. You also may enroll during any annual open enrollment period.


Medical Benefits - You have a choice of several Health Maintenance Organizations (HMOs), depending on location, or Preferred Plan Provider (PPO) insurance plans through the California Public Employees' Retirement System (CalPERS)). You and the CSU share the cost of coverage, with the CSU paying the greater portion of the monthly premium. You may pay your portion of the cost on a pre-tax basis through the Tax Advantage Premium Plan (TAPP).

Dental Benefits – You may choose between two dental plans: a traditional indemnity (fee-for-service) plan allowing you to see almost any dental provider, or a "dental HMO" plan offering a network of dentists from which to choose. Currently, the CSU pays the full dental premium for you and your eligible dependents.

Vision Benefits – Vision coverage includes an annual eye exam, and glasses or contact lenses every other year. Currently, the CSU pays the full vision premium for you and your eligible dependents.

Cobra Benefits – If you lose your eligibility for medical, dental, and vision benefits under specified circumstances (for example, you leave employment with the CSU), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA) and the Omnibus Budget Reconciliation Act of 1989 (OBRA) allows you to continue to receive health care coverage at your expense. You and your dependents can receive COBRA benefits for up to 18, 29 or 36 months, depending on the circumstances.


FlexCash – If you waive the CSU medical and/or dental coverage because you have other non-CSU coverage, you can receive additional cash in your paycheck each month. You will be taxed on this additional income. Currently, you can receive $128 FlexCash per month if you waive medical coverage and $12 FlexCash per month if you waive dental coverage.


Life and Accidental, Death & Dismemberment (AD&D) Insurance – The CSU provides you with $10,000 of basic term life insurance coverage and $10,000 of basic accidental death and dismemberment (AD&D) insurance coverage. The CSU pays the full cost of this coverage. Coverage is automatic and effective on the first of the month after your date of hire.


CSU Fee Waiver Program – If you are a full-time employee, you are eligible each term to waive certain fees at a CSU campus for a maximum of two courses or six units, whichever is greater. You may transfer your fee waiver benefit to your spouse, domestic partner, or dependent child (up to age 25); however, not all of the fees may be waived or reduced for your dependents.


CalPERS Retirement Plan – The California Public Employees Retirement System is a defined benefit retirement plan that provides lifetime benefits based on members' years of service, age, and final compensation. Full-time employees appointed for at least six months, or part-time employees working at least half-time and appointed for at least one year, are automatically enrolled in the CalPERS Retirement Plan.

Depending on hire and/or membership date, employees are placed in one of three retirement formulas. Each formula determines the employee contribution rate, and the benefit factor and final compensation period used to calculate retirement allowance.

Retirement Plans

Employee Contribution

5% of monthly pay in excess of $5135% of monthly pay in excess of $5136% of monthly pay

Pre-Tax Savings Plans – As a CSU employee, you have three voluntary retirement savings plans available to you, which allow you to invest pre-tax dollars to supplement your CalPERS Retirement Plan benefit. They are:

  • The CSU 403(b) Tax Sheltered Annuity (TSA) Plan

  • The Savings Plus 401(k) Thrift Plan

  • The Savings Plus 457 Deferred Compensation Plan

You may participate in any or all of the plans. Each is governed by a different section of the IRS Code resulting in different rules and provisions.


Holidays – The CSU offers employees 14 paid holidays each year; 13 scheduled on specific days and one you may take any time during the year.

Vacation – Depending upon your years of service, you earn vacation monthly as follows: 5/6 day up to three years; 1 1/4 days up to six years; 1 5/12 days up to 10 years; 1 7/12 days up to 15 years; 1 3/4 days up to 20 years; 1 11/12 days up to 25 years; and two days per month thereafter. If you have less than 10 years of service with the CSU, you can accrue up to a maximum of 272 hours (34 days); if you have more than 10 years, the maximum is 384 hours (48 days). Part-time employees accrue vacation on a prorated basis.

Sick Leave – For each month of continuous service, you accumulate eight hours of credit for sick leave with pay. Part-time employees accrue sick leave on a prorated basis.

Maternity/Paternity/Adoption Leave – You are eligible for up to 30 workdays per calendar year starting within sixty (60) days of the arrival of your new child, due to birth, adoption, or foster care assignment.