PAVE Schools Bilingual Office Manager - Immediate Opening in Raleigh, North Carolina

PAVE Schools, Inc. (PAVE) prepares Kindergarten to 8th grade students to thrive in competitive high schools and four-year colleges. PAVE provides its students with a rigorous academic program and a community built on the organization’s core values of Perseverance, Achievement, Vibrance, and Excellent character. PAVE supports the establishment and operation of:

  • PAVE Red Hook, a Kindergarten – 8th grade public charter school in Red Hook, Brooklyn. In 2018 – 2019, PAVE Red Hook will educate 490 Kindergarten – 8th grade scholars.

  • PAVE Southeast, a Kindergarten – 8th grade public charter school in Raleigh, NC. In 2018-2019 PAVE Southeast will educate 400 Kindergarten – 4th grade scholars.

PAVE Southeast Raleigh seeks a bilingual English/Spanish speaking Office Manager to oversee the day-to-day operations of the school’s main office and assist the administrative team in a support capacity. Because this individual functions as the primary contact person for many of the school’s constituents, his or her ability to communicate effectively with students, staff, families, trustees, donors, and visitors is imperative. As part of a growing and fast-paced organization, the candidate must be a team player who is willing to do whatever it takes to get the job done, and support the Operations Team and Instructional Leadership Team with varied responsibilities. The Office Manager will report directly to the School Operations Manager and should expect to work Monday through Friday from 7:00 a.m.- 4:50 p.m., and occasionally during additional times as requested.

Our Core Values

Perseverance: We believe that reflection and refinement is key towards continuously growing and improving. We give and receive direct feedback and hold each other accountable. We are solutions minded, positive and allow ourselves to be vulnerable as we persevere to get better.

Achievement: We set ambitious goals and work relentlessly to attain them. We understand the key to student academic growth is great teaching; we obsess over the art and science of teaching timeless content well. We use data to drive all our decisions and measure our success.

Vibrance: We share gratitude with our colleagues, students and families. We recognize that complaining saps our collective strength and remain optimistic in the face of challenges. We focus on the joy of our practice and recognize the accomplishments of others. We believe that good humor and generosity of spirit are key to a positive culture.

Excellent Character: We always assume the best and take concerns to the source. We maintain emotional constancy and disciplined language in all situations. We treat all in our community with honesty

  • Manage operations of the school’s main office, including maintaining clean and professional space, managing mail, and answering phones

  • Serve as the primary point of contact for all visitors

  • Manage the collection and maintenance of student, personnel, and school information (receive forms and paperwork, take and track attendance, track missing forms, manage databases, update contact information, keep records current, enter information into student information systems)

  • Help plan and manage logistics and preparations for school events, field trips, and activities as needed (make photocopies, set up for special events, make phone calls, confirm attendance, coordinate and arrange field trip reservations and transportation, etc.)

  • Manage school’s social media accounts (Facebook, Instagram) by regularly updating and posting content and relevant information

  • Serve as first responder for student medical and first aid issues (i.e, administering band-aids, taking temperatures, handling bloody noses, bathroom accidents, etc)

  • Assist with the school’s relationship with food vendor (document student meals, prepare all necessary paperwork, etc.)

  • Prepare and transact purchase orders and purchases

  • Maintain and organize financial binders, which include, but are not limited to, all purchase request forms, packing slips, invoices, copies of checks, credit card receipts, ACH receipts, and transfers

  • Maintain strict confidentiality of student, staff, and school information

  • Complete all necessary school-wide duties for the successful and orderly functioning of the school and other such duties as the direct manager may from time to time request

  • A strong commitment to PAVE’s mission and vision

  • An uncompromising belief that all students can learn

  • A relentless work ethic and a high degree of patience to push through difficult challenges

  • A willingness to be held accountable

  • Demonstrated ability to work collaboratively with a team

  • Technological proficiency and adaptability, including Microsoft Office, particularly Word and Excel; proficiency with Apple products, specifically MacBook

  • Extremely detail-oriented

  • Excellent organizational skills

  • Hold a Bachelors degree from a recognized 4-year college

  • Bilingual Spanish/English speaking ability is required

PAVE Schools, Inc. does not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, volunteers, subcontractors, vendors, and clients.

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