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Kelly Services Real Estate Administrative Assistant I in Portland, Oregon

Kelly Services is currently seeking Real Estate Administrative Assistant Position the strong possibility of extending for one of customers who is one of the top international companies in Portland, OR area.

Kelly is a full service workforce solutions provider to 98% of the Fortune 100™ companies. We provide employment to more than 700,000 people annually and we deal with some of the largest and best companies both nationally and locally.

Job Title: Real Estate Administrative Assistant

Pay Rate: $23/hr

Location: Portland, OR

Duration: Temp to Hire


  • Provides general administrative support to an office or group of sales professionals.

  • Responsible for preparing proposal, presentation and communication materials.

  • Coordinates the distribution of internal and external marketing information.

  • Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.

  • Maintains brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.

  • Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups to coordinate the completion and submission of financial, marketing and various client specific property data to incorporate into customized property information packages.

  • Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).

  • Coordinates complex on/offsite meetings and conferences.

  • May schedule appointments, keep calendars and arrange travel itineraries and meeting room reservations. Updates and maintains various information databases.

  • Generates standard and ad hoc reports as required and assist with website updates (as needed).

  • May coordinate advertising schedules and placement with local centralized marketing group.

  • Tracks, collates and maintains inventory of marketing materials.

  • Other duties may be assigned. No formal supervisory responsibilities in this position.

  • Decisions made with thorough knowledge of procedures and company policies to achieve set results and deadlines.

  • Responsible for setting own project deadlines.

  • Errors in judgment may cause negative impact to internal and external clients.


  • Associate's degree (A.A.) or equivalent from 2-year College required.

  • 3 years’ experience providing administrative support to multiple or team of professionals; ability to determine and respond to conflicting priorities preferred.

  • Ability to manipulate basic templates in Power Point and/or In Designed required.

  • 2 years’ experience in the Real Estate industry.

  • Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

  • Ability to write routine reports and correspondence.

  • Ability to respond to common inquiries or complaints from clients, coworkers and/or supervisor.

  • Ability to effectively present information to an internal department and/or large groups of employees.

  • Requires knowledge of financial terms and principles.

  • Ability to calculate intermediate figures such as percentages, discounts and/or commissions.

  • Conducts basic financial analysis.

  • Ability to abstract a lease.

  • Ability to comprehend, analyze, and interpret documents.

  • Ability to solve problems involving several options in situations.

  • Requires intermediate analytical and quantitative skills.

  • Advanced skills with Microsoft Office Suite, internet research and web publishing skills.

  • Strong marketing knowledge needed.

If interested, please let me know immediately!

Kelley Arzola | Commercial Recruiter II | Kelly Services Global Talent Solutions




Kelly Temporary Employee Perks:

• Group medical, prescription, vision, dental, life, and short-term disability insurance options that are available for purchase—and the coverage is portable*

• Service bonus plan

• Holiday pay plan

• Weekly electronic pay options

• Free online training campus available

• Exclusive online employee community

• Corporate discounts

Apply Now!

This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must submit your resumes. If you have questions about the position, you may contact Kelley Arzola at 779-230-2741 or email at kela807@kellyservices.com, however your resume must be received directly from the job posting. Due to the high volume of responses anticipated, only qualified candidates will be contacted.

Why Kelly ® ?

At Kelly Services ® , we work with the best. Our clients include 95 of the Fortune 100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

About Kelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook at https://www.facebook.com/kellyservices , LinkedIn at http://www.linkedin.com/company/kellyservices and Twitter at https://twitter.com/kellyservices .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm