Confidential Administrative Assistant in Portland, Oregon
Bi-Lingual (English/Spanish) Administrative AssistantWe are looking for a mature, energetic, and outgoing person who is comfortable with a fast-paced environment in a rapidly growing, exciting office. Someone who is team oriented, who is aware of what is going on around them and that has the willingness to assist without being asked.Our candidate will be proficient with Word, Excel, and PowerPoint. Some familiarity with QuickBooks is helpful, but not mandatory as long as you are open to learning some of the basic functions, which we will teach you. You will display and promote customer service through general information and public relations. Assists in the daily presentation of the professional company's image.Your job will consist of:Answering all incoming calls, taking messages accurately and completely.Greeting and acknowledging all visitors courteously and promptly.Business to business phone contact, taking surveys, setting appointments of outside sales reps.Confirm and record appointments efficiently to avoid conflicts of time and to ensure visitors are received in a timely manner.Maintaining and completing, accurately and timely, all sales proposals and correspondence.Ensuring all documents and information are properly loaded, filed, and recorded elsewhere in the office as needed.Supporting in generation of business correspondence.Assisting in all areas of accurate and timely data entries of transactions.Maintaining inventory control and needs within all areas of the office.Performing other duties as may be assigned to make an office run smoothly.PT/FT. For the right person, this position has the ability to grow in responsibility and professional advancement. Must be fluent in English and Spanish.Salary commensurate with experience.