Viacom Inc Strategic Projects and Billing Coordinator in New York, New York
Overview and Responsibilities
Viacom is seeking a Coordinator to assist in project management work with ASG’s Strategic Services Team as well as help maintain the day-to-day billing system and assist in the maintenance and reporting of the Audience Science Group’s P&L.
The Audience Science group serves as an internal media agency within Viacom. Its client portfolio is inclusive of Viacom Corporate Communications, Distribution & Business Development, BET, CMT, Comedy Central, Logo, MTV, Nick, VH1, and more.
Strategic Projects support
Maintain team status documents and timelines and ensure key project action items and milestones are accomplished/met/delivered on time
Manage brand communication to facilitate timely creative asset delivery
Translate media and placement recommendations into creative trafficking document(s)
Partner with internal teams to deliver and pro-actively troubleshoot creative assets
Work directly with external vendors to organize and maintain creative specs
Coordinate recurring and ad hoc meetings involving both internal and external stakeholders, including establishing of meeting agendas, capturing meeting notes and next steps, and ensuring all necessary follow-ups are made
Billing and Financial Planning
Maintain team billing tracker and other related financial documents
Track media expenditures for all digital and linear media ad campaigns to ensure timely receipt and clearance of vendor invoices, working with clients and vendors
Create and maintain extremely close relationships with billing teams on both the brand and vendor sides. Must be able to clearly document and outline the processes for each brand and vendor to prevent any errors due to nuances with each.
Learn and efficiently use the Viacom in-house billing and vendor systems, currently the SAP S/MART system
Understand and mitigate business implications of over/under delivery of agreed upon KPI’s
Work with vendors and internal clients directly on resolving discrepancies expediently
Initiate meetings with planners/buyers to maintain acceptable aging of discrepancies and keep informed on budget changes / methods to improve process and communication
Proactively problem-solve invoicing issues that stem from the large # of Viacom clients using the same platforms, working closely with internal Finance, Consumer Brands, and external Vendors as needed
Work directly with internal partners for specific client billing deadlines and understanding of requirements.
Respond to all emails and inquiries in a timely manner to avoid escalation
Work with a VP of ASG to maintain and understand the group’s monthly P&L along with Viacom Finance. This will include ensuring the P&L on file is completely up to date and the forecasts are kept up to date with daily changes in the group’s spend
Maintain a close working relationship with Viacom Financial Planning & Analysis to ensure all necessary info is passed along correctly and efficiently
Undergraduate degree from an accredited college or university
At least 1-2 years’ experience working in an agency or entertainment environment within the billing field
Prior experience with invoice processing systems and accounts payable work is required
Interactive agency experience a plus
Experience with campaign management systems (i.e. MediaOcean’s Prisma) a plus
Knowledge of ad serving platforms such as Google Campaign Manager
Knowledge of buying platforms including DSPs (Google DV360 and Trade Desk), social platforms such as Facebook Business Manager and Twitter Ads Manager), etc.
Moderate to advanced with Excel (must know VLOOKUP and Pivot Tables)
Detail oriented and accurate
Ability to multi-task and meet deadlines
Ability to lead meetings and presentations without any additional support
Able to communicate in a clear, coherent and professional manner – verbal and written
Strong problem solving skills
Ability to proactively collaborate with cross functional team members to drive home timely results
We’re an equal opportunity employer (EOE).
At Viacom, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Viacom is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
Job LocationsUS-NY-New York
- Viacom Inc Jobs