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Kelly Services Office Admin/Executive Assistant - Midtown, NYC - (Direct Hire) in New York, New York

Job Description

Job Title: Office Admin/Executive Assistant

Location: NYC-Midtown

Salary Range: $75-90K (Depending on experience)

Duration: Direct-Hire

Shift: 8AM-5PM (Mon-Fri)

Reporting to: CFO/CRO

Our client is a leading provider of career market products for technology professionals across various industries. They are currently seeking for an experienced Executive Assistant to administer overall support to the CFO, CRO, SVP HR, & SVP, General Counsel in their NYC office.


Represent the team with a strong professional image

Provide strong executive support: ensure telephone coverage; manage calendars and meeting planning across multiple countries and time zones; coordinate travel arrangements, domestic and international; execute timely expense reporting; and other logistics

Maintain confidential information and materials

Maintain clean, organized and effective office environment: supervise maintenance and repair of all office and facilities equipment; stock all break room and office supplies; maintain seating chart, user inventory, directories and office resource manuals

Act as point of contact with property management, building superintendent, front desk security, and cleaning services; coordinate building and office security

Administer NY office vendor relationships, accounts, contracts and invoices

Greet and direct all visitors

Process incoming and outgoing mail and packages

On-board New York employees with regard to office functions and resources

Steer Company Social, Wellness & Giving Committees to encourage engagement and positive environment

Plan and organize select company events

Assist with and/or lead special projects


5+ years of administrative experience working specifically with Executive-level leaders

Bachelors degree in related field

Highly dependable and discreet

Proficient with standard desktop applications (i.e. Microsoft Outlook, Word, Excel, PowerPoint, Adobe Professional)

Excellent written and verbal communication skills

Excellent people skills

Strong attention to detail

Strong initiative and efficiency

Strong organizational, time management and multi-tasking skills

Technical aptitude and comfort with technical processes, applications and equipment including video-conferencing equipment and web-based platforms

Proficient with standard office equipment (photocopiers, printers, fax machines)

Ability to lift 25 lbs.

Creative thinker

Requires the use of office equipment, including desktop or laptop computer with docking station, monitors, keyboard and mouse, fax, copier, and telephone.

Office environment; Requires the ability to transport a laptop and peripherals and handheld device.

If you are interested, please call us at 1-631-843-1703 or email your resume to 4350@kellyservices.com.

Why Kelly ® ?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly ®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law. at https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm