Columbia University Administrative Coordinator in New York, New York

Job TitleAdministrative Coordinator

Job Code Title

Job Requisition Number 095833

Department 0910- RES Clinical Trials Office

Location Medical Center

Job Type Officer Full-Time Regular

Bargaining Unit

If temporary, indicate duration

Hours Per Week 35

Job Family Research Support (Laboratory and Non-Laboratory)

Salary Grade Officer 103

Salary Range commensurate with experience

Advertised Summary Job Description Reporting directly to the Director of the Research Pharmacy (the "Director") of the Clinical Trials Office (the "CTO") of Columbia University's Vagelos College of Physicians & Surgeons ("VP&S") at Columbia University Irving Medical Center ("CUIMC").

The successful candidate will work with Research Pharmacists and Research Pharmacy Coordinators ("Coordinators") in providing essential support in training of the Coordinators, management of the cost estimate process, Quality Assurance and inventory control.

The Research Pharmacy Administrative Coordinator is responsible for the following:

Assisting the Director in managing the RP's cost estimate process for pharmacy services. This includes drafting, executing and managing the pharmacy cost estimate process for new and amended protocol requests.

Conduct Quality Assurance (QA) reviews and reporting QA data for Research Pharmacy Services as needed.

Tracking and monitoring staff training, including but not limited to aseptic technique training, initial training and annual training.

Tracking and reporting operation and service metrics.

Troubleshooting of issues with research pharmacy hardware and software (Eoscene, TempGuard, Omnicell, Vestigo, etc.) and escalating the issue to the appropriate maintenance group as needed.

Assisting in updating Research Pharmacy Standard Operating Procedures (SOPs) on ongoing basis.

Providing coverage for research pharmacy coordinators if needed during vacation and sick days. This includes performing basic pharmacy coordinator duties such as receiving shipments and conducting monitoring visits.

Conducting monthly remote monitoring visit for applicable sites.

Performing Research Pharmacy Coordinator orientation for new staff.

Conducting inventory control.

Conducting QA on pharmacy coordinator duties to ensure all deadlines are met.

Overseeing temperature monitoring of research pharmacy units.

Assisting in ordering of investigational products, supportive care medications and supplies as needed.

Minimum Qualifications for Grade

Applicant MUST meet these minimum qualifications to be considered an applicant Bachelor's Degree or equivalent in education and experience and a minimum of 2 years of related experience required.

Additional Position-Specific Minimum Qualifications

Applicant MUST meet these minimum qualifications to be considered an applicant

Special Instructions

Preferred Qualifications Pharmacy technician certification preferred.

Related experience in a research pharmacy setting.

The candidate must be able to work independently.

Demonstrated verbal and written communication skills.

Excellent interpersonal and presentation skills.

Proficient experience with PC software required including, Microsoft Office (Word, Excel, PowerPoint), Access and data management.

Essential Functions

Additional Essential Functions (Limit to 3950 characters.)

Special Indications

This position works with: Chemicals

Contact with patients and/or research subjects

HIPAA Compliance training required Yes

Participation in Medical Surveillance required Yes

What type of posting? Is this a waiver request? Standard Posting

Requisition Open Date 12-03-2018

Requisition Close Date Open Until Filled

Quick Link

EEO Statement Columbia University is an Equal Opportunity/Affirmative Action employer --Race/Gender/Disability/Veteran.

Local Hiring Columbia University is committed to the hiring of qualified local residents.

This organization is a federal contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974, as amended by the Jobs for Veterans Act of 2002, 38 U.S.C. 4212 (VEVRAA). The final rules now require contractors and subcontractors to invite applicants to self-identify as protected veterans or individuals with disabilities.

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