Intercept Pharmaceuticals Administrative Assistant- Medical Affairs Research in New York, New York

Job Descriptions:

This position provides complex administrative support functions for the Medical Affairs Research Department, ensuring efficient office operations and has the ability to work independently in a fast pace environment. Strong initiative and follow through is essential for this position. Candidate will report to Vice President, Medical Affairs Research.

ESSENTIAL FUNCTIONS:

To perform this job successfully an individual must be able to perform each essential function satisfactorily:

  • Responsible for heavy calendar management utilizing Outlook

  • Experience with support of remote management and team members

  • Coordinate meeting arrangements

  • Schedule meeting with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Webex and catering as required)

  • Assist with creating/editing executive and/or departmental documents and presentations

  • Assist with travel needs in accordance with Intercept travel policy (air, hotel, car, visa, etc.)

  • File expense reports using manual and online system (Concur)

  • Back up to other administrative assistants and receptionist

  • Oversee and execute timely completion of additional projects, as needed

  • Handle confidential material effectively and discreetly

  • Establish, update and maintain departmental files (paper and electronic) and records

  • Screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding departmental business

  • Type and format confidential and non-routine documents

  • Proven ability to work under tight deadlines and pressure in a composed manner

  • Other duties as assigned

QUALIFICATIONS:

  • Bachelor’s degree preferred

  • 3+ years of related administrative experience in pharmaceuticals/biotechnology

  • Prior experience as a medical affairs assistant is desirable

  • Ability to work independently

  • Ability to juggle multiple projects with superb accuracy.

  • Exceptional customer service skills, over the phone and in person, with internal and external personnel.

  • Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).

  • Ability to build partnerships across the organization

  • Must be able to work 8:30 am to 5:00 pm

Required Experience:

  • Strong verbal and written communication skills are essential.

  • Excellent organization and multi-tasking skills.

  • Exceptional interpersonal skills and problem solving capabilities.

  • Ability to work effectively across a matrix organization.

  • Ability to work independently and prioritize with minimal daily instruction.

  • Ability to think strategically in order to improve current processes.

Keyword: Administrative Assistant- Medical Affairs Research

From: Intercept Pharmaceuticals