Intercept Pharmaceuticals Administrative Assistant- Medical Affairs Research in New York, New York

Job Descriptions:

This position provides complex administrative support functions for the Medical Affairs Research Department, ensuring efficient office operations and has the ability to work independently in a fast pace environment. Strong initiative and follow through is essential for this position. Candidate will report to Vice President, Medical Affairs Research.


To perform this job successfully an individual must be able to perform each essential function satisfactorily:

  • Responsible for heavy calendar management utilizing Outlook

  • Experience with support of remote management and team members

  • Coordinate meeting arrangements

  • Schedule meeting with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Webex and catering as required)

  • Assist with creating/editing executive and/or departmental documents and presentations

  • Assist with travel needs in accordance with Intercept travel policy (air, hotel, car, visa, etc.)

  • File expense reports using manual and online system (Concur)

  • Back up to other administrative assistants and receptionist

  • Oversee and execute timely completion of additional projects, as needed

  • Handle confidential material effectively and discreetly

  • Establish, update and maintain departmental files (paper and electronic) and records

  • Screen telephone calls, take messages, redirect calls, and respond to routine inquiries regarding departmental business

  • Type and format confidential and non-routine documents

  • Proven ability to work under tight deadlines and pressure in a composed manner

  • Other duties as assigned


  • Bachelor’s degree preferred

  • 3+ years of related administrative experience in pharmaceuticals/biotechnology

  • Prior experience as a medical affairs assistant is desirable

  • Ability to work independently

  • Ability to juggle multiple projects with superb accuracy.

  • Exceptional customer service skills, over the phone and in person, with internal and external personnel.

  • Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).

  • Ability to build partnerships across the organization

  • Must be able to work 8:30 am to 5:00 pm

Required Experience:

  • Strong verbal and written communication skills are essential.

  • Excellent organization and multi-tasking skills.

  • Exceptional interpersonal skills and problem solving capabilities.

  • Ability to work effectively across a matrix organization.

  • Ability to work independently and prioritize with minimal daily instruction.

  • Ability to think strategically in order to improve current processes.

Keyword: Administrative Assistant- Medical Affairs Research

From: Intercept Pharmaceuticals