LCMC Health OR Materials Coordinator in New Orleans, Louisiana

University Medical Center New Orleans is the academic medical center of LCMC Health and the ultimate expression of a 275-year legacy of serving the people of New Orleans and South Louisiana. With our academic partners, including Louisiana State University and Tulane University Schools of Medicine, we are training the next generation of healthcare professionals and leading research to find tomorrow’s cures and treatments. From expert primary care and the widest variety of specialty care to cutting edge emergency care and the region’s only Level 1 Trauma Center, UMC offers the area the widest breadth of healthcare services.

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We are looking for medical professionals who are just as passionate as we are about providing the best medical care in the safest environment. We are an equal opportunity employer that values diversity in the workplace. Whether you’re a seasoned healthcare professional or just starting out, a career at UMC places you at the center of a dynamic community of providers, learners and staff with a singular focus on patient-centric care. We offer a state-of-the-art facility with breakthrough technology, and professionals committed to helping our community become healthier.

This job description is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. University Medical Center reserves the right to amend and change responsibilities to meet organizational needs as necessary.

POSITION SUMMARY:The purpose of this job description is to perform specialized complex work on a wide variety of clerical services including determining office needs in prioritizing and organizing work and the appropriate action to be taken.


· Maintains complete, accurate files of records, documents, and correspondence: Files and retrieves records, documents, and correspondence in a timely manner and in accordance with specific instructions and established procedures. Compiles, verifies, types, and files medical records of hospital. Transfers files to storage or removes files for destruction in accordance with field retention policies and procedures.

· Operates copier and fax equipment to support department operations: Produces copies as requested, using basic and intermediate copier functions. Sends and receives faxes and calls for equipment maintenance and service as needed. Performs basic equipment maintenance, replenishing paper and replacing toner cartridges as needed. Maintains adequate supplies of paper, toner, and related materials. Maintains logs of copier and fax usage.

· Compiles statistical data, such as admissions, discharges, deaths, births, and types of treatment given: Logs files in and out according to established procedures. Keeps track of all invoices for director's signature. Delivers and picks up inter-office and external mail from mail room and/or other departments. Develop and maintain the database and report applications requiring understanding of the software programs, and program data requirements so it will generate the necessary reports to accommodate new informational needs: Perform complex data entry tasks for which there is a variety of formats and procedures and with general instructions for coding and entering data; check and correct entry for input errors. Operates computer to enter and retrieve data and type correspondence and reports. Process Purchase orders, and charge expenditures to departmental accounts, assigning appropriate account coding base on the nature and purpose of the expenditure.

· Examine patient medical records for completeness ensuring all required information is included; note any deficiencies and refer to appropriate area for follow-up: Maintain daily census lists and record discharge dates and deaths appropriately. Check census information against existing records for accuracy and completeness verifying information and making corrections as necessary. Maintain dismissal register control log of patients discharged from the hospital by date.

Required: High School Diploma or a GED certificate

Preferred: Associates or Bachelor degree.

Experience: Required: 1 years of clerical experience

Preferred: 5 years of clerical experience

License/Certification: Heart Saver or Basic Life Support, Recommended. Skills:Customer service skills relating to patients and co-workers. Ability to work under stress in high volume work area.

Physical Demands:Sedentary Work- Exerting up to 10 pounds of force occasionally (occasionally means activity or conditions exist up to 1/3 of the work day), and/or, an negligible amount of force frequently (frequently means activity or condition exists from 1/3 to 2/3 of the work day) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

UMC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.