Vanderbilt University Medical Center Lead Administrative Assistant - Revenue Cycle in Nashville, Tennessee

JOB SUMMARY:

Serves as a primary resource for daily operations and provides administrative and business support to complex area(s), independently. Serves as a liaison with internal/external groups.

KEY RESPONSIBILITIES:

  • Performs key administrative functions which may include serving as representative of the organizational area.

  • Proactively facilitates and manages administrative functions.

  • Supports and coordinates area initiatives.

  • Compiles data, analyzes information and summarizes findings in support of an area.

  • Analyzes and prepares budgetary data.

  • The responsibilities listed are a general overview of the position and additional duties may be assigned.

TECHNICAL CAPABILITIES:

CLERICAL/ADMINISTRATIVE (ADVANCED): - Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

FINANCIAL PROCESSES (INTERMEDIATE): - Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

AD HOC REPORTING (INTERMEDIATE): - The ability to access information from databases and prepare reports.

ANALYTICAL SKILLS (NOVICE): - The process of identifying, evaluating, interpreting and organizing data. It includes sorting through data to identify patterns and establish relationships for decision making.

HUMAN RESOURCES POLICIES AND PROCEDURES (NOVICE): - Knowledge, adherence and application of human resources policies and procedures.

CORE ACCOUNTABILITIES:

  • Organizational Impact: Independently performs non-routine tasks that significantly impact team and other related teams.

  • Problem Solving/ Complexity of work: Gathers and analyzes data to solve problems that arise with little or no precedent.

  • Breadth of Knowledge: Applies advanced job knowledge and has developed a breadth of skills in other areas.

  • Team Interaction: Serves as a lead for the team by providing expertise and guidance to team members.

High School Diploma or GED (or equivalent experience) and 5 years relevant experience

Licensure, Certification, and/or Registration (LCR):

Job Administrative and Clerical Support

Organization: Rev Cycle Support 20 108425

Title: Lead Administrative Assistant - Revenue Cycle

Location: TN-Nashville-Vanderbilt Health One Hundred Oaks (OHO)

Requisition ID: 1810743

Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.