CyberCoders Personal Assistant / Estate Manager in Miami, Florida
Personal Assistant / Estate Manager Personal Assistant / Estate Manager - Skills Required - Project Management, Accounting, Travel Arrangements, Appointment Scheduling, Manage Expenses, Meeting Logistics/Catering, Agendas for Meetings, Estate Management, Vendor Management, Cost Containment
As the Personal Assistant / Estate Manager, you will provide administrative support to the CEO with both company and personal matters. An ideal candidate should have experience in handling a wide range of executive level Personal support functions, must be exceedingly well organized, and must be able to function effectively in a variety of roles within a dynamic environment with minimum supervision.
What You Will Be Doing
Primary role is to ensure CEO's time is maximized for business success by providing highly effective support.
Assist CEO with personal items/requests to include a variety of functions such as assistance with managing household staff, property maintenance/repairs, personal travel/holiday arrangements, family event planning/support duties, vendor coordination & payments, running errands and managing deliveries.
Provide high-level administrative support to CEO and occasionally other executives
Manage CEO's overall schedule to including follow-ups, appointments, commitments, travel and some personal items.
Be highly responsive to requests, work quickly and effectively with minimal supervision including being responsive after hours and on weekends as needed.
Arrange meetings and conference calls (including coordinating all meeting logistics, developing agendas, catering and meeting materials, etc.)
Arrange travel, transportation and housing including detailed travel itineraries and travel tracking
Maintain proper written reports on status projects, complete tasks quickly and with little to no error, and apply critical thinking to resolve issues.
Handle CEO's office meals, maintain office organization and cleanliness.
Manage expenses, assist with cost control initiatives and work with accounting department to process payments or other financial packets for CEO
Must handle confidential information with discretion and professionalism at all time
Provides a bridge for smooth communication between CEO and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
What You Need for this Position
College degree REQUIRED - Business, Education or writing background
4+ years Personal Assistant within an office environment
Accounting and cost containment
Vendor Management (contracts)
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Outstanding verbal and written communications skills.
Excellent customer service skills, organizational skills & attention to detail.
What's In It for You
Long Term Disability
For your hard work and dedication, earn a generous salary with a comprehensive benefit package plus work in a beautiful office where you have the opportunity to grow your career path.
Applicants must be authorized to work in the U.S.
CyberCoders, Inc is proud to be an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.
Your Right to Work – In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
Personal Assistant / Estate Manager FL-Miami NG-1524573
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