WSP-Parsons Brinckerhoff Administrative Assistant (ID# 40344) in Miami, Florida

Administrative Assistant (ID# 40344) Miami, FL

Category: Administrative/Support Services

Job Type: Full Time

Minimum Experience: 3

Required Education: High School Diploma

Job Description

Be involved in projects with our Construction Services Team and be a part of a growing team that meets our client’s objectives and solves their challenges.

At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!

WSP is seeking an ADMINISTRATIVE ASSISTANT for the Miami-Dade County Public Schools project in MIAMI, FL . Miami-Dade County Public Schools (M-DCPS) approved the issuance of a $1.2 billion General Obligation Bond for renovating facilities, updating technology, building school replacements, expanding student capacity and enhancing facility safety.

M-DCPS has engaged WSP, to provide Program Management Support Services on this seven-year task order program and to work in tandem with and under direction of in-house staff, on management of these projects. Our staff will be tasked to maintain a rollout schedule that will see every school in Miami-Dade County improved, helping ensure a safe and beneficial future learning environment for students. Scope of Services may include land acquisition assistance; assistance with the selection of design and construction professionals; planning, coordination, administration and management oversight of projects and other related services.

Duties and Responsibilities

  • Communicate with project team members

  • Coordinate project-related tasks, events, and meetings

  • Maintain project-related files and documents

  • Prepare project-related meeting agendas, minutes and action items

  • Preparate of written correspondence

  • Develop and maintain spreadsheets and databases for correspondence logs and progress reports

  • Generate presentations, as directed by the Project Manager

  • Plan, organize and supervise staff and activities for projects of all sizes and complexities

  • Manage projects so they meet their financial performance goals

  • Develop and maintain strong client relationships

  • Communicate clearly and concisely with community stakeholders, elected officials, and technical staff

  • Develop and implement pursuit strategies, including proposal preparation and solid presentation skills

  • Plan, organize and supervise local planning staff

  • Identify and resolve complex problems requiring the development of new and improved techniques and procedures

  • Assure that planning and engineering services are commensurate with professional standards, client requirements, quality control, and project objectives

  • Perform other duties as assigned

Talent is the essence of meeting our client’s objectives, goals and challenges. If this sounds like a fit for you, we’d love to have that first discussion of you joining our team.

Job Requirements

Minimum Qualifications:

  • High School diploma or equivalent

  • Minimum of 3 years of experience providing office administration support

  • Computer skills, including working proficiency I the use of MS Office software

Preferred Qualifications

  • Associates degree

  • Experience in the design and construction industry


WSP USA is the U.S. operating company of one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the transportation, buildings, energy, water and environment sectors. With nearly 7,000 people in 100 offices across the U.S., we partner with our clients to help communities prosper.

WSP provides a progressive mix of benefits including medical, dental, 401k and long-term disability insurance focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be a key piece in our meeting client objectives, goals and challenges; are you ready to get started?

WSP USA is an Equal Opportunity Employer M/F/Veteran/Disability/Sexual Orientation/Gender Identity

The selected candidate must be authorized to work in the United States.

Local candidates only. Relocation assistance is not available for this position.

WSP USA is an Equal Opportunity Employer - Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin and Veterans and Disability.