Berry Appleman & Leiden Client I-9 Specialist - BAL159 in Menlo Park, California
The Client I-9 Specialist participates in all aspects of day-to-day employment verification services at a designated BAL client site. Creates, maintains, and improves onsite coordination of I-9 services by BAL to the designated client location. Works with the client and on site I-9 Representative team with reporting and special projects, reporting to the legal teams, and training of new I-9 Representatives on client specific processes/protocols.
In addition to completing day-to-day employment verification services at the designated client site, this position oversees the functional responsibilities of each I-9 Representative team member to ensure the necessary tasks are being completed. The Client I-9 Specialist position maintains and improves relationships with key stakeholders at the client site by initiating and improving client I-9 escalation processes. Oversees special project (audits/remediation) as related to daily on-site I-9 activities.
Under the supervision of the Compliance Operations Manager:
Represent BAL on site at a designated client site for the purpose of providing I-9 program support.
Responsible for managing the employment eligibility verification process following state and federal guidelines. This includes working with the client to improve upon all I-9 processes and escalation procedures.
Act as the Team Lead for the onsite I-9 BAL team members and any temporary team members.
Review of all incoming I-9 forms and documentation, follow up will be required to ensure each I-9 is in compliance.
Conduct annual internal I-9 audit on active and inactive I-9’s for completeness and accuracy following federal requirements.
Maintains and files all I-9 for proper record keeping.
Provide daily/weekly reports on I-9/E-Verify processes to client.
Assist in the development of educational materials, including but not limited to presentations and Q&As.
Ensure entry of all I-9 data into the E-verify system within 3 days of start date.
Perform E-verify process on new hires and rehires to ensure employment eligibility.
Investigate and ensure proper notifications are delivered in a timely manner for all discrepancies with E-verify results; following escalation process to ensure compliance.
Monitor E-Verify exceptions to final resolution and communicate to appropriate parties.
Respond to I-9 and E-Verify questions from onsite client; escalate more complex issues to BAL legal team, as needed.
Other duties as assigned
Skills and Abilities:
Commitment to excellence and high standards
Ability to multi-task, prioritize and complete tasks rapidly
Acute attention to detail and proven organizational skills
Proficiency in the use of Microsoft Office applications
Excellent customer service and interpersonal skills
Ability to communicate effectively with individuals at all levels of the organization
Good judgment with the ability to make timely and sound decisions
Creative, flexible, and innovative team player
Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups
Sensitivity to confidential information
Excellent verbal and writing communication skills
Ability to maintain confidentiality and professionalism at all times
Able to type and to grasp, grip, push and pull file drawers and doors
Able to walk and climb stairs or use elevator to coordinate with other departments
Able to bend, stoop, kneel and/or stand to access files and documents
Able to lift up to 25 lbs of files and/or boxes
Ability to travel locally and domestically to visit client site locations
3-5 years of experience as a paralegal specialist, human resources, corporate immigration, or similar work experience
Extensive knowledge of Form I-9’s, E-Verify and Form I-9 audit processes required
Minimum Education Level:
Bachelor’s degree and/or Paralegal Certificate
Directly related experience will be considered in lieu of the degree
External Company Name: Berry Appleman & Leiden
External Company URL: www.usabal.com