Guidehouse Payroll Coordinator - Senior Associate in McLean, Virginia


What do you get when you bring together the brightest minds and place them into an exciting, fast-paced environment that fosters intellectual growth and rewards based on impact, not tenure?

You get one of the fastest growing consulting companies in the United States. While we may be a new name in consultancy, we were born from a storied one. Guidehouse was founded in 2018 as an evolution of PwC Public Sector with a mission to help our clients deliver on their mission; providing bold new strategies that catalyze transformative results across all ends of the enterprise. We embrace brilliance. We embrace independence. Join us.


The Payroll Coordinator plays an important support role with oversight responsibility for all aspects of payroll processing for a multi-state 1,600+ employee base. The position is responsible for the preparation, audit, documentation, disbursement and reporting of hourly and salary payroll, and ensures that all processes are compliant with federal, state and local agencies.

Critical aspects of the Payroll Coorinator’s contributions are maintaining high standards of integrity, accountability, transparency and compliance with regard to internal policies and procedures, government regulations and agencies, and other external agencies. This position works as a key member of the Human Resources Operations Team. Strong relationships with stakeholders involving employees, all levels of corporate and operations business managers, executives, and members of the Finance Department are critical to success in this role.


Basic Qualifications/Preferred Skills & Knowledge:

  • Minimum Year(s) of Experience: 4 to 10 years of experience, preferably with at least 1 year of direct experience with payroll administration and accounting

  • Minimum Degree Required: High School Diploma or GED

  • Degree Preferred: Associate's degree or Bachelor's degree

  • Must be able to demonstrate Microsoft Office Suite (Word, Excel PowerPoint) proficiency levels consistent with the firm's standards with advance Excel skills

Knowledge Preferred:

Demonstrated ability to:

  • Ensure accurate and timely processing of semi-monthly and special Payrolls for all employees in multi-state locations

  • Oversee continuous improvement for all Payroll processes including status changes, garnishments, direct deposits, etc.

  • Work closely with Human Resources to ensure all data is transmitted properly for employees’ timely and accurate pay

  • Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.

  • Oversee preparation of required reports for federal, state, and local government agencies

  • Coordinate all reporting activities including ad hoc projects

  • Possess strong accounting systems skills including experience with managing administrative functions and/or system implementation experience

  • Possess experience with Ultimate Software

  • Possess a working knowledge of tax regulation, tax reporting in all states

  • PTO, missed hours, including severance payouts

  • Year end processing and issuance of W2’s

  • Maintain files and documentation thoroughly and accurately, in accordance with company policy

  • Assist with GL inquiry as needed

  • Testing system upgrades and working with IT to ensure continuity

  • Work closely with tax vendor to assure compliance

Skills Preferred:

Demonstrated ability to:

  • Have a holistic understanding of accounting payroll

  • Communicate effectively verbally and in writing

  • Interact with employees and vendors in a professional manner

  • Work with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.

  • Possess strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills

  • Possess organizational and leadership skills

  • Possess outstanding communication skills (written and oral)


Guidehouse an affirmative action and equal opportunity employer. All employment decisions will be made without regard to race, color, religion, sex, age, national origin, military status, veteran status, handicap, physical or mental disability, sexual orientation, gender identity, genetic information or any other characteristic protected by law.

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ID 2018-1677

Category Client Services

Type Regular Full-Time