3M Senior Administrative Assistant ∞ (Maplewood, MN) in Maplewood, Minnesota

At 3M, we apply science in collaborative ways to improve lives. With $32 billion in sales, our 91,000 employees connect with customers all around the world.3M has a long-standing reputation as a company committed to innovation. We provide the freedom to explore and encourage curiosity and creativity. We gain new insight from diverse thinking, and take risks on new ideas.Here, you can apply your talent in bold ways that matter.

Job Description:

3M is seeking a Senior Administrative Assistant for the IATD – Industrial Adhesives & Tape Division located in Maplewood, MN. At 3M, you can apply your talent in bold ways that matter. Here, you go.

Job Summary:

This position of Senior Administrative Assistant will be responsible for handling a wide variety of administrative duties, including providing administrative support for a team of lab managers in IATD.

This position provides an opportunity to transition from other private, public, government or military environments to a 3M career.

Primary Responsibilities include but are not limited to the following:

  • Outlook Calendaring Management

  • Coordinating international/domestic travel

  • Coordinating high volume and complex customer visits (Innovation Center/Event Planning)

  • Process, create & approve SAP Purchase Orders

  • Shipping domestic & international shipments

  • Creating Powerpoint presentations

  • Creating/maintaining excel spreadsheets

  • Submit & approval expense vouchers

  • Process and approve Workday activity

  • Monthly time reporting

  • Oversee logistics and help develop agendas for department meetings.

  • Work on special and ongoing projects, and/or teams as directed Serve as a resource for interpretation and application of standard department/corporate policies, procedures, guidelines, and practices.

  • Suggest and implement improvements to office and department procedures, methods, and programs.

  • Be somewhat flexible work hours depending on current priorities.

  • Have highly developed written and oral communication skills and collaboration skills.

Basic Qualifications:

  • Possess a High School Diploma/GED or higher (completed and verified prior to start) from an accredited institution

  • Minimum of three (3) combined years of experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment

Preferred Qualifications:

  • Possess or pursuing a Bachelor’s degree or higher from an accredited university.

  • Experience using analytical and problem-solving skills to mine data, interpret information, improve processes and generate reports.

  • Strong organizational skills and attention to detail.

  • Strong business acumen, administrative, issue recognition, time management, project coordination, prioritization, decision making, analytical, and influencing skills.

  • Ability to manage through ambiguity.

  • Strong interpersonal skills with the ability to interact professionally with all levels of the organization.

  • Demonstrated ability to handle confidential information.

  • Proficient in Microsoft Office, Skype, Workday, SharePoint.

Location: Maplewood, MN

Travel: Not applicable

Relocation: Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Twitter @3M.

3M is an equal opportunity employer. 3M will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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At 3M, we produce a mind-bending 55,000 products. Our technology expertise started over 100 years ago with ceramics, turning minerals into sandpaper. This expertise has grown to span 46 technology platforms, with thousands of products and applications.

Our scientists are experts at combining our core technologies to invent a surprising range of products. Our people and our products reshape the way we live our lives every day.

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