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University of Southern California Administrative Assistant II, Part Time in Los Angeles, California

Administrative Assistant II, Part TimeApplyMing Hsieh Department of Electrical and Computer EngineeringLos Angeles, California

The Ming Hsieh Department of Electrical and Computer Engineering in the USC Viterbi School of Engineering seeks an Administrative Assistant II to join its outstanding team of faculty, staff and students. The duration is expected to be 3 years subject to research grant funding and will be 60% of full-time effort. The schedule will be determined in coordination with department needs. This position reports to a faculty member.

The primary responsibilities include:

  • Organizes and expedites flow of work through supervisor's office and/or the department. Initiates follow-up action. Serves as resource to others on departmental and university procedures or in the resolution of moderate to complex problems or issues. Interacts with university offices and/or supervisor's subordinates to facilitate communications and information exchange.

  • Composes and produces a variety of business correspondence, reports, confidential documents and/or forms, and related materials or guides the work of other staff who produce these materials. Reviews and signs, as authorized.

  • Coordinates department public relations functions, as assigned, such as special events, conferences, seminars, etc. Arranges with vendors for sites, facilities, catering, guest accommodations, etc. Coordinates production and/or distribution of promotional materials.

  • Assists in contracts and grants administration. Monitors budgets, prepares and submits reports. Interacts with university contract administrators and funding agency officers to provide information, resolve problems and coordinate on-site visits.

Note to Applicants: While this is a part time role, the incumbent will have access to a wide variety of university benefits and programs.

Note to Applicants: Only applications that include a complete resume and cover letter will be considered.

Minimum Education: Bachelor's degree

Combined experience/education as substitute for minimum education

Minimum Experience: 3 years

Minimum Field of Expertise: Secretarial or specialized clerical and administrative experience

REQ20072239 Posted Date: 03/19/2019