Citi Senior Executive Assistant in London, United Kingdom
Primary Location: United Kingdom,England,London
Job Function: Business Management and Admin
Shift: Day Job
Employee Status: Regular
Travel Time: No
Job ID: 18076478
Provide secretarial and administrative support to 1 Global Head MD and a team of 3 lawyers in London and ancillary support to team members in New York, Hong Kong, Tampa, Belfast and Mumbai, on a full time basis.
ICG Legal Loans is a global team which provides legal coverage and support for Citi’s private-side loans businesses around the world.
Extensive diary management in Outlook
Arranging internal and external meetings and conference calls
Setting up Global video conferences with the use of Citimeet
Preparing presentations in Microsoft PowerPoint, Word etc.
Extensive booking of travel through Concur
Organising detailed travel itineraries
Managing expenses for the whole team
Telephone and visitor screening and assistance
Recording the teams holiday in the system (CTMS)
Logging tickets with IT and CRS and following them up accordingly
Filing, archiving and retrieval of files
Any other ad hoc duties as required
To become an integral part of ICG Legal Loans team
Establishing and maintaining excellent relationships with colleagues, clients and vendors, both internal and external
Understanding the applicable Citigroup policies, procedures and work methods
To build strong relationships with the wider Legal Admin team
- You should be a Senior Executive Assistant with experience working in a large, service orientated organization, preferably with legal secretarial and financial services sector background
Advanced MS Outlook/Word/Excel/PowerPoint
Excellent administrative/secretarial skills
Good presentation skills
Efficiency, accuracy, attention to detail, methodical and excellent organisation skills essential
The ability to work in a pressured environment, helping to meet the requirements of demanding clients.
Excellent communication skills and able to work with colleagues located in many different countries and from different cultural backgrounds
Providing fast and efficient turnaround of tasks
Adaptable, flexible and open to change
Executive Secretarial background
Well versed in office administration and a good command of the English language, grammar and spelling.
Secretarial qualification desirable, but not essential
Ability to work with limited direction
Flexibility and positive “can do” attitude
Excellent interpersonal and verbal communication skills
Good time keeping
The ability to juggle a multitude of different tasks and remain calm when working under pressure
Ability to work to meet deadlines
The ability to prioritise workload and escalate where necessary
Ability to work with constant interruptions to workflow
Ability to perform mundane and repetitive tasks methodically and accurately i.e. filing
Ability to handle multiple tasks from a number of people simultaneously
High degree of common sense and willingness to assume responsibility
Confidentiality and highest ethical standards
Willing to use initiative and be proactive
Ability to become a valued and pro-active member of the existing support team and to provide cover/back-up for each other as and when required
Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and experience.
Demonstrates an appreciation of a diverse workforce. Appreciates differences in style or perspective and uses differences to add value to decisions or actions and organisational success.
Citi is an Equal Opportunities Employer
Citi is an equal opportunity and affirmative action employer. Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.