Citi Senior Executive Assistant in London, United Kingdom

  • Primary Location: United Kingdom,England,London

  • Education: None

  • Job Function: Business Management and Admin

  • Schedule: Full-time

  • Shift: Day Job

  • Employee Status: Regular

  • Travel Time: No

  • Job ID: 18076478

Description

Job Purpose:

Provide secretarial and administrative support to 1 Global Head MD and a team of 3 lawyers in London and ancillary support to team members in New York, Hong Kong, Tampa, Belfast and Mumbai, on a full time basis.

Job Background/context:

ICG Legal Loans is a global team which provides legal coverage and support for Citi’s private-side loans businesses around the world.

Key Responsibilities:

  • Extensive diary management in Outlook

  • Arranging internal and external meetings and conference calls

  • Setting up Global video conferences with the use of Citimeet

  • Preparing presentations in Microsoft PowerPoint, Word etc.

  • Extensive booking of travel through Concur

  • Organising detailed travel itineraries

  • Managing expenses for the whole team

  • Telephone and visitor screening and assistance

  • Recording the teams holiday in the system (CTMS)

  • Logging tickets with IT and CRS and following them up accordingly

  • Filing, archiving and retrieval of files

  • Any other ad hoc duties as required

Development Value:

  • To become an integral part of ICG Legal Loans team

  • Establishing and maintaining excellent relationships with colleagues, clients and vendors, both internal and external

  • Understanding the applicable Citigroup policies, procedures and work methods

  • To build strong relationships with the wider Legal Admin team

Qualifications

Knowledge/Experience:

  • You should be a Senior Executive Assistant with experience working in a large, service orientated organization, preferably with legal secretarial and financial services sector background

Skills:

  • Advanced MS Outlook/Word/Excel/PowerPoint

  • Excellent administrative/secretarial skills

  • Good presentation skills

  • Efficiency, accuracy, attention to detail, methodical and excellent organisation skills essential

  • The ability to work in a pressured environment, helping to meet the requirements of demanding clients.

  • Team player

  • Excellent communication skills and able to work with colleagues located in many different countries and from different cultural backgrounds

  • Providing fast and efficient turnaround of tasks

  • Adaptable, flexible and open to change

Qualifications:

  • Executive Secretarial background

  • Well versed in office administration and a good command of the English language, grammar and spelling.

  • Secretarial qualification desirable, but not essential

Competencies:

  • Ability to work with limited direction

  • Flexibility and positive “can do” attitude

  • Excellent interpersonal and verbal communication skills

  • Good time keeping

  • The ability to juggle a multitude of different tasks and remain calm when working under pressure

  • Ability to work to meet deadlines

  • The ability to prioritise workload and escalate where necessary

  • Ability to work with constant interruptions to workflow

  • Ability to perform mundane and repetitive tasks methodically and accurately i.e. filing

  • Ability to handle multiple tasks from a number of people simultaneously

  • High degree of common sense and willingness to assume responsibility

  • Confidentiality and highest ethical standards

  • Willing to use initiative and be proactive

  • Ability to become a valued and pro-active member of the existing support team and to provide cover/back-up for each other as and when required

Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and experience.

Valuing Diversity:

Demonstrates an appreciation of a diverse workforce. Appreciates differences in style or perspective and uses differences to add value to decisions or actions and organisational success.

Citi is an Equal Opportunities Employer

Citi is an equal opportunity and affirmative action employer. Minority/Female/Veteran/Individuals with Disabilities/Sexual Orientation/Gender Identity.