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KPMG SGI Program Office - Executive Assistant in Lisle, Illinois

SGI Program Office - Executive Assistant

Chicago, Illinois

Requisition #: 46937

Practice Area: Business Support Services

Location: Chicago, IL; Lisle, IL; Boston, MA; Montvale, NJ; Woodcliff Lake, NJ; New York, NY

Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today’s most important industries. Our growth is driven by delivering real results for our clients. It’s also enabled by our culture, which encourages individual development, embraces an inclusive environment, rewards innovative excellence and supports our communities. With qualities like those, it’s no wonder we’re consistently ranked among the best companies to work for by Fortune Magazine, Consulting Magazine, Working Mother Magazine, Diversity Inc. and others. If you’re as passionate about your future as we are, join our team.

KPMG is currently seeking an Executive Assistant, Business Services to join our Strategic Growth Initiative Program organization.

Responsibilities:

  • Provide administrative support to partners and managing directors, including assisting with calendar of meetings and appointments in Microsoft Outlook, arranging travel plans and internal and external meetings and preparing expense reports

  • Assist partners, managing directors and managers issue engagement letters to clients, including coordinating with engagement setup specialists

  • Help managers on billing procedures and extract billing data from firm systems, prepare sample invoices and supporting documents, work with manager to complete and issue final invoices; learn and apply firm risk management procedures and support partners and managers in drafting engagement letters for issuance to clients following required firm policy

  • Support partners, managing directors and managers in finalizing client service deliverables such as tax memoranda, proposals, slide decks, emails and spreadsheets; proofread deliverables and liaise with firm graphics support team members in the creation of polished and accurate work product; assist with filing documents in firm-approved document management system

  • Help the process for developing and presenting internal and external tax training events, including coordinating with events staff and presenters and managing the administrative procedures required to ensure that attendees receive continuing professional education credits

  • Build relationships with internal and external clients and obtain an understanding of priorities, projects and preferences in order to meet expectations and demonstrate professionalism and tact in interactions with others; Act as a liaison with members of the functional team, management and external clients and handle confidential information

Qualifications:

  • Minimum of five years of administrative experience, preferably in a professional services environment

  • High School diploma or equivalent; completed coursework from an accredited college/university is preferred

  • Ability to proactively troubleshoot problems, ask questions for clarification and understand when to escalate

  • Solid proficiency in Microsoft Office Suite applications, web-based research skills and ability to learn firm-wide applications and technology packages

  • Able to prioritize competing requirements and/or deadlines with the capacity to work overtime, as needed

KPMG LLP (the U.S. member firm of KPMG International) offers a comprehensive compensation and benefits package. KPMG is an affirmative action-equal opportunity employer. KPMG complies with all applicable federal, state and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other category protected by applicable federal, state or local laws. Thecontains further information regarding the firm's compliance with federal, state and local recruitment and hiring laws. No phone calls or agencies please.

Our Benefits

Health

KPMG offers a range of medical insurance options to meet your needs as well as prescription drug coverage, health care flexible spending accounts, and dependent day care flexible spending accounts.

Personal Time Off (PTO)

Up to 30 PTO Days per year (depending on job classification/level/years of service).

Financial

  • 401(k) and Pension Plans

  • Dependent Care Flexible Spending Account

  • Health Care Flexible Spending Account

  • Mortgage Assistance Program

  • HomeBenefits@Work Program

  • Hyatt Legal Plan

  • Benefits vary by employment status.

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