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Truman Medical Centers Executive Administrative Assistant-Behavioral Health in Kansas City, Missouri

Executive Administrative Assistant-Behavioral Health

Tracking Code

14737-124

Job Description

Truman Medical Centers, a two-hospital, 600-bed, not-for-profit healthcare system, is the largest and most comprehensive safety net healthcare provider in Jackson County and Kansas City, Mo. TMC serves as the pri­mary teaching hospital for the University of Missouri-Kansas City Schools of Medicine, Nursing, Dentistry and Pharmacy.

Our Hospital Hill campus is located in the UMKC Health Sciences District: a premier academic health district engaging in cutting-edge biomedical research and entrepreneurship, delivering state-of-the science health care, and educating the next generation of health care professionals. Recognized as a critical area resource for advanced specialized healthcare, TMC is constantly working to deliver the best pos­sible medical care for our patients. Quality, innovation, team­work and attention to detail are at the heart of all we do. TMC’s tagline is: “Better. For Everyone.” It is a simple state­ment, but it has profound significance. It is what we stand for, it is the focus of our work, and it is our promise to our patients.

Under the direction of the COO, this individual will provide administrative support to the Behavioral Health group. Responsibilities include providing calendar management for multiple BH leaders, arrangement and preparation of meetings, travel arrangements and processing reimbursement expense reports including general clerical responsibilities. Support budgeting and billing, record maintenance and spreadsheet and electronic record keeping. Duties also include working with other members in the Behavioral Health office, external clients and other personnel in arranging meetings and other projects. A high level of discretion is required in handling a variety of confidential material. Excellent organizational skills and critical thinking skills are required.

Required Skills

  • High school graduation or equivalent

  • Four years of executive assistant and/or advanced secretarial experience

  • Excellent oral and written communication skills and professional presence with a customer service orientation

  • Ability to interact effectively with patients, physicians, government and civic leaders

  • Ability to deal with issues with tact and confidentiality

  • Ability to work in a fast-paced environment and perform a variety of tasks with no supervision

  • Ability to prioritize work tasks and handle appropriately

  • A team oriented individual with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks

  • Ability to process and integrate complex information and appropriately exercise independent judgment

  • Strong organizational skills necessary to organize and deal with workload that involves tight deadlines, managing multiple tasks and project simultaneously as well as confidentially

  • Excellent personal computer skills including MS Word, PowerPoint, Excel and GroupWise required

  • Ability to organize large amounts of varied materials, research policies and procedures, perform simple bookkeeping tasks, and transcribe dictated materials

Job Location

Kansas City, Missouri, United States

Position Type

Full-Time/Regular

Shift Schedule

8:00AM - 4:30PM

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