Shell Administrative Assistant in Houston, Texas

94959BR

Job Title:

Administrative Assistant

No. of Positions:

2

Job Description:

Provide administrative support to the Permian Technical Manager (TM), TM Leadership Team and the TM organization of 50 staff. Support TM and Leadership Team ensuring their day-to-day operations run smoothly through excellent and proactive administrative support.

Accountabilities

  • Calendar management for TM. Coordinate calendars and schedule meetings with internal and external stakeholders, including catering requests.

  • Support Technical Team for general administrative assistance, including floor management, event management, data management and general support.

  • Support the TM LT in detailed travel planning, ensuring seamless planning to support delivery of business objectives.

  • Role model positive behaviors while dealing with change and unforeseen demands.

  • Professionally engage with external counterparts to create aligned agendas and manage necessary planning details accordingly.

  • Reconcile Concur expenses for TM and LT.

  • Collect and organize timely pre-read for a variety of meetings.

  • Become familiar with the business and stakeholders to more effectively manage calendars and requests.

  • Provide support to broader community events including town halls, social events, etc.

  • Manage floor workspace, including move requests, as applicable.

  • Create and update organization charts.

  • Provide data management and technician support.

  • Use Microsoft Office Suite to proficiently create and edit. documents/worksheets/presentations.

  • Coordinate office space for team(s) supported working with local real estate, including ensuring office environment is well-stocked with necessary supplies.

  • Coordinate administrative support with Permian General Manager Administrative Assistant. Backfill for GM Admin as needed.

  • Staff onboarding and offboarding and all administrative items associated with same.

  • Maintaining team’s SharePoint site.

  • Collaborate positively with other Administrative Assistants to continuously improve how work gets done across the business.

Auto req ID:

94959BR

Country of Work Location:

United States

Company Description:

Shell is a global group of energy and petrochemicals companies with over 90,000 employees in more than 70 countries and territories. In the US, we have operated for over a century and are a major oil and gas producer onshore and in the Gulf of Mexico, a recognized innovator in exploration and production technology, and a leading manufacturer and marketer of fuels, natural gas and petrochemicals. We deliver energy responsibly; operate safely with respect to our neighbours and work to minimize our environmental impact. We are in search of remarkable people who will thrive in a diverse and inclusive work environment to deliver exciting projects locally and globally. People who are passionate about exploring new frontiers. Innovators and pioneers. People with the drive to help shape our future. Because remarkable people achieve remarkable things.

Disclaimer:

Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date.

Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Royal Dutch/Shell Group companies around the world.

The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand.

Shell participates in E-Verify.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information or other protected status under federal, state or local laws.

Shell is an Equal Opportunity Employer - Minorities/Females/Veterans/Disability.

Work Location:

Houston - EP Center Americas

Requirements:

  • Experience as an Executive/Management Assistant.

  • Able to multi-task and manage high workload to tight timelines.

  • Restricted/sensitive information to be treated with a high degree of confidentiality.

  • Professional, flexible and pro-active attitude essential to make the job share a seamless process.

  • A high level of interpersonal skills and team working, able to communicate effectively with all levels including senior management.

  • PC literacy: Experienced in MS office applications and ability to quickly gain competence in other IT software.

  • Proficiency in systematically maintaining accurate records pertaining to activities such as meetings, travel, correspondence and events.

City, State (if applicable):

Houston, TX