NANA Regional Corporation Administrative Assistant in Homestead, Florida

Administrative Assistant

Description

AGS, a wholly owned subsidiary of Akima LLC, specializes in compliant, innovative, and efficient detention management, health services, and records and document management services. AGS safeguards some of the most demanding missions facing key federal agencies including the Department of Homeland Security and the U.S. Air Force.

This position provides administrative and clerical support related to maintaining payroll, managing HR onboarding and termination files and accurate records for the facility. Due to the sensitivity of this position, the incumbent needs to exercise discretion and confidentiality related to the work performed. This job requires the ability to work independently and with little to no supervision.

Responsibilities:

Works under the general supervision of the Assistant Security Manager and Security Manager. The Administrative Assistant provides administrative clerical assistance to the Contract Management Office maintaining all administrative records for the contract. Perform other duties as required and assigned.

The duties listed below are not set forth for purposes of limiting the assignment of work. They should not be construed as a complete list of the various duties normally performed by the individuals assigned to the Commissary or those to be performed temporarily outside an employee’s normal line of work.

  • Complete data entry as assigned

  • Maintain administrative and human resource records

  • Scan and distribute documents to staff and Managers

  • Maintain and track security license and notify mangers of pending expirations

  • Order supplies, uniforms, and equipment as needed

  • Maintain Electronic and Paper files

  • Edit and format documents Microsoft Office 2013 or earlier and Acrobat X Pro

  • Maintain correspondence and records

  • Other administrative related duties as assigned

Core Competencies:

  • Commitment to Excellence- Identifies what needs to be accomplished and takes action to achieve a standard of excellence beyond job expectations

  • Corporate Values- Understands, embraces, and integrates AGS corporate values into everyday duties and responsibilities

  • Customer Service- Identifies and responds to current and future needs by providing excellent service to internal and external customers

  • Safety and Security- Promotes a safe work environment for co-workers and customers

  • Teamwork- Resourceful team player that builds, strengthens, and maintains collaborative relationships with others inside or outside the organization

Qualifications

Minimum Qualification:

  • U.S. Citizenship or Lawfully Admitted Permanent Resident with five years of successive residency.

  • Must have a H.S. Diploma or GED; Associate’s Degree or equivalent from a two-year college preferred.

  • Must have two (2) years administrative experience in a professional corporate work environment.

  • At least 18 years of age.

  • Pass a criminal background and consumer credit check (no criminal record)

  • Pass all pre-employment and random drug tests

  • Possess a valid state driver's license

  • The incumbent must be trustworthy

  • Maintain confidentiality

  • Maintain current/physical residence in the continental United States

Knowledge, Skills and Abilities:

  • Exceptional organizational and multi-tasking skills to support fast-paced work environment.

  • Intermediate language skills, including ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to communicate effectively and enthusiastically with applicants and employees.

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint), database software, E-mail, and Internet.

Work Environment:

  • Work areas is general and administrative office area. Majority of work in air conditioned facility.

Physical Demands:

  • May lift or push up to 25 lbs. This position is general sedentary in an office setting but incumbent may be required kneel, sit, bend, reach and climb in order to file and maintain records.

Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, sexual orientation, or any other legally protected status.

We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.

The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Prospective employees will receive consideration without discrimination because of race, color, religion, creed, gender, national origin, age, disability, marital status, veteran status, sexual orientation, or any other legally protected status.We are committed to Equal Employment Opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. If you have a physical and/or mental disability and are interested in applying for employment and need special accommodations to use our website to apply for a position please contact, Recruiting Services at job-assist@akima.com or 571-353-7053. Reasonable accommodation requests are considered on a case-by-case basis.The dedicated email and telephonic options above are reserved only for individuals with disabilities needing accessibility assistance to apply to an open position using our website.

Please do not use the dedicated email or phone number above to inquire on the status of your job application.

We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

In order for our company to stay compliant with government regulations, please apply on line. Please DO NOT email resumes or call in lieu of applying online unless you have a physical and/or mental disability and need assistance with the online application.

Job: Security, Intelligence & Defense Analysis

Primary Location: US-FL-Homestead

Shift: Day Job

Req ID: AGS00777