Banner Health Admin Supp-Lab/Pathology in Glendale, Arizona

Admin Supp-Lab/Pathology

Job ID

9309

City

AZ-Glendale

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We are seeking a capable and personable medical administrative professional to work at our Banner Thunderbird Medical Center clinical lab in Glendale. This position will provide administrative support to the pathology department for specimen test requests, tracking, shipping, and patient billing. This position requires a high attention to detail and excellent organizational skills. This individual also provides customer service for the department and in addition supports the laboratory medical director as needed.

This lab environment is fast paced and full of unique opportunities and is ideal for someone who is organized, adaptable, and efficient.

We offer comprehensive benefits, generous paid time off, 401K match and goal sharing!

POSITION SUMMARY

This position provides administrative support to the Administrative Director, Medical Director, other management personnel, and laboratory and pathology department staff. Provides leadership support to the team to enhance effectiveness and efficiency of weekly, monthly, and annual responsibilities for ensuring the hospital laboratory and Laboratory Sciences of Arizona’s ongoing success.

ESSENTIAL FUNCTIONS

  1. Manages information flow via telephone, electronic mail, and interaction with departments, operations, leadership, medical staff, and outside vendors. Coordinates and follows through on requests requiring problem-solving with highly confidential, sensitive, and complex decision-making calls and questions.

  2. Answers incoming calls, responds directly with needed information and follow-up and forwards messages as appropriate. Responds to inquiries from employees, customers and clinical staff as needed. Uses independent judgment in redirecting or deferring calls. May screen calls for Pathologists. Responsible for one on one communication between physicians and pathologists regarding orders, specimens and results .

  3. Prepares and sends specimens for outside consults or testing and processes pathology material loan requests; receives and processes incoming consult slides for pathologist review and follow up. Prepares slides and other necessary information for hospital tumor board presentations. Tracks and troubleshoots outstanding laboratory/surgical pathology results. Maintains required databases for tracking all materials.

  4. Prepares, collates, and monitors information and data for quality and regulatory needs, including legal holds, laboratory certification records, hospital and system committee requirements, and quality assurance activities and initiatives. Coordinates calendar with Administrative Director, Medical Director, managers, and supervisors to balance strategic, tactical, and operational needs of the system for effective use of time. Communicates as appropriate to adjust priority in changing environments.

  5. Performs projects as directed, including set up and administration of programs; researches and prepares reports with spreadsheet applications. Uses advanced information technology skills to assist with developing presentations and to design forms and reports. Prepares and manages correspondence including highly confidential information. Maintains information system via electronic and manual systems for easy retrieval and historical archiving.

  6. Manages and maintains calendars for members of management and/or pathology team as required by scheduling meetings, coordinating agenda preparation, transcribing, and posting minutes of meetings. Initiates action as applicable on meeting issues.

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of business software applications and other personal computer experience.

• Effective human relations skills and courtesy in dealing with team, other department members, vendors, and visitors to the team area.

• Exceptional telephone skills and oral and written communication skills with ability to exercise independent judgment.

• Ability to maintain strict confidentiality.

• Proficiency and accuracy with typing skills.

• Proficient in the use of multi-line/feature telephones, fax machines, scanners, copy machines, calculators, and multi-function printers.

• Excellent organizational skills and ability to manage multiple priorities simultaneously, meeting deadlines as required.

MINIMUM QUALIFICATIONS

• Five (5) years’ administrative support in a hospital or health care related setting.

• High School diploma or equivalent.

• Prior experience supporting mid-level (or higher) management or physicians.

• Knowledge of business software applications and other personal computer experience.

• Ability to speak, read and write English.

PREFERRED QUALIFICATIONS

• Knowledge of medical terminology.

• Associate’s Degree.