Veterans Affairs, Veterans Health Administration Supervisory Contract Specialist (Branch Chief) - Direct Hire Authority in Gainesville, Florida

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Duties
Summary

Work Schedule:8:00 a.m. - 4:30 p.m. Position Description Title/PD#: Supervisory Contract Specialist (Branch Chief) / PD# 80003-A Compressed/Flexible Schedules: Eligible Telework: Eligible Virtual Position: No

This recruitment is for one position with the Service Area Office (SAO)East, Network Contract Office (NCO) 8 on the Services Division. This position is located at 300 E. University Ave., Suite 170, Gainesville, FL 32601.

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Responsibilities

Supervisory Contract Specialist (Branch Chief), Services Division / PD# 80003-A

Serve as a Supervisory Contract Specialist (Branch Chief) for the US Department of Veterans Affairs, Network Contracting Office (NCO) 8, with responsibility of supervising a groups of employees performing work at the GS-5 through the GS-12/13 level. Major duties of the Supervisory Contract Specialist (Branch Chief) include: Performing professional work involving the procurement of supplies and services using procedures outlined in the Federal Acquisition Regulations, VA Acquisition Regulations, Public Laws, and Agency policy. Exercises supervisory authorities and responsibilities involving work assignment and review, as well as the administrative and personnel management functions relative to the staff supervised. Provides administrative and technical supervision necessary for accomplishing the work of the team. Distributes workload within the team and ensures the work assignments of employees in the team are carried out. Reviews the work of team members at various stages of completion, to assure compliance with Federal and VA Acquisition Regulations, Veterans Administration (VA)/Veterans Health Administration (VHA) Policies, VA/VHA Directives, VA/VHA Information Letters, VA/VHA Handbooks, and Network Contracting Office (NCO) standard operating procedures (SOP)s. Tracks work assigned to the team from receipt of procurement requests through contract close-out. Develops work improvement plans, recommending personnel actions as necessary. Effects minor disciplinary measures as appropriate to the authority delegated in this area. Trains subordinates in methods and techniques of performing contract actions, and provides or arranges for specific administrative or technical training necessary for accomplishment of individual and team tasks. Incumbent provides status reports to the Director of Contracting (DoC). Establishes guidelines and performance expectations for staff. The incumbent assists the requiring activities by serving as a member of acquisition planning teams from pre-award to contract close-out. Serves as contract administrator on awarded contracts. Conducts public bid openings, reviews bids and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding. Performs other duties as assigned.

Travel Required

Occasional travel - You may be expected to travel 1-5 nights per month for this position.

Supervisory status

Yes

Promotion Potential

None

  • #### Job family (Series)

1102 Contracting

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  • Contracting Managers
  • Managers, Contracting

  • Requirements

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Requirements
Conditions of Employment

You must be a US citizen to apply for this job Subject to a background/suitability investigation Selective Service Registration is required for males born after 12/31/1959 Position requires filing a Financial Disclosure Report May serve a probationary period A complete application package; Resume, Transcripts, etc Selected applicants will be required to complete an online onboarding process.

Physical Requirements: The Contract Specialist position is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required, such as walking over uneven surfaces, or assisting technical personnel in taking measurements or elevations. Government travel for training, meetings, or customer interactions will be required in this position.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement. Candidates may be referred to the selecting official based off the number of applicants. The first 100 applicants to apply will be reviewed for minimum qualifications and referred to the hiring manager. Additional blocks of 100 candidates (in order of when they applied) may be reviewed and referred to the hiring manager based on hiring needs.

Basic Requirements for GS-13:

Must meet the basic requirement of at least 4-years experience in contracting or related positions. At least 1 year of that experience must have been specialized experience at or equivalent to work at the next lower level of the position, and must have provided the knowledge, skills, and abilities to perform successfully the work of the position.

AND

A 4-year course of study leading to a bachelor's degree, that included or was supplemented by at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. This also applies to positions at the same grade in the same agency or other agencies if the specialized experience requirements are met. However, they will have to meet the basic requirements and specialized experience requirements in order to qualify for promotion to a higher grade, unless granted a waiver.

Waiver: When filling a specific vacant position, the senior procurement executive of the selecting agency, at his or her discretion, may waive any or all of the requirements above if the senior procurement executive certifies that the applicant possesses significant potential for advancement to levels of greater responsibility and authority, based on demonstrated analytical and decision making capabilities, job performance, and qualifying experience. With respect to each waiver granted under this paragraph, the senior procurement executive must document for the record the basis of the waiver. If an individual is placed in a position in an agency on the basis of a waiver, the agency may later reassign that individual to another position at the same grade within that agency without additional waiver action.

Specialized Experience for GS-13:

One year of specialized experience (equivalent to the GS-12 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Performs contract reviews and provides guidance regarding complex contracts administered by other Contract Specialists. Prepares detailed price negotiation memoranda, outlining in writing the details of negotiations with contractors in competitive and noncompetitive negotiations. Conducts public bid openings, reviews bids and determines responsiveness and responsibility of low bidder in accordance with applicable regulatory requirements when using sealed bidding. Aids requiring activities in performing market research, reviewing specifications and statements of work, and approving acquisition milestone plans. Develops, reviews, and mentors subordinates in source selection and evaluation planning, provides guidance in negotiation strategy and tactic development, negotiates contracts, perform comprehensive price and cost analysis and resolve contract disputes. Provides signatory authority and executes contract awards within warrant authority, as requested by supervisor. Plans work to be accomplished by subordinates, sets and adjusts short term and long term priorities, and prepare completion of work. Identifies developmental and training needs of employees. Ability to give advice, counsel or instruct employees on both work and administrative matters. Ability to take appropriate action related to issues of non-compliance. Ability to communicate orally and in writing in writing in a clear and concise manner. Maintains good interpersonal skills when communicating with internal and external customers.

There is no educational substitution for the GS-13 level.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/.

Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed.

**This job opportunity announcement may be used to fill additional vacancies.

Alternate Application:**If you are unable to apply online view the following Alternate Application Information instructions at https://help.usastaffing.gov/Apply/index.php?title=AlternateApplicationInformation

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How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.Applicants will be referred in alphabetical order.

Competencies for this position are:

Competency 1 - Knowledge of Federal, VA, and/or similar laws, rules, regulations, policies and procedures that apply to contracting programs.

Competency 2 - Knowledge of and ability to use qualitative and quantitative analytical measurement techniques.

Competency 3 - Ability to develop, review, and mentor subordinates.

Competency 4 - Knowledge of and ability to supervise a Federal work unit.

Competency 5 - Ability to effectively communicate orally and in writing.

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Background checks and security clearance
Security clearance

Public Trust - Background Investigation

Drug test required

No

  • Required Documents

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Required Documents

Documents Accepted:

  • Cover Letter
  • DD-214
  • OF-306
  • Other Veterans Document
  • Resume
  • SF-15
  • SF-50
  • Transcript

Documents Required:

  • Resume
  • Transcript

Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.

Veterans' Preference:Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.

Applications are accepted online.Applying online will allow you to review and track the status of your application.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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Benefits

A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply

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How to Apply

All applicants are encouraged to apply online.

To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 12/11/2018 to receive consideration.

  1. To begin, click Apply Onlineto create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

  2. Click Submit My Answersto submit your application package.

NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Statuslink and then select the More Informationlink for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

To return to an incomplete application, log into your USAJOBS account and click Update Applicationin the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

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Agency contact information
VHA SERVICE CENTER
Phone

(866)941-6416

Email

VSC.VACANCYANNOUNCEMENTS@VA.GOV

Address

VHA Service Center - 2 6100 Oak Tree Blvd Independence, OH 44131 US

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Next steps

After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

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  • Fair & Transparent
Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

  • Equal Employment Opportunity (EEO) for federal employees & job applicants

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Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Learn more about disability employment and reasonable accommodations or how to contact an agency.

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Legal and regulatory guidance
  • Financial suitability
  • Social security number request
  • Privacy Act
  • Signature and false statements
  • Selective Service
  • New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/518721900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.

Open & closing dates: 12/06/2018 to 12/11/2018

Service: Competitive

Pay scale & grade: GS 13

Salary: $87,252 to $113,428 per year

Appointment type: Permanent

Work schedule: Full-Time