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Gilead Sciences, Inc. Senior Manager, Portfolio Analytics and KPI’s in Foster City, California

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site at https://www.myworkday.com/gilead/d/inst/13102!CK5mGhEKBggDEMenAhIHCgUI1A0QcQ/cacheable-task/2997$2151.htmld to apply for this job.

Job Description

Position Overview

The Corporate Program Management Office (PMO) group has been created within the Corporate Operations group to develop and deploy a common platform of tools, standards, processes and technologies that can be adopted across the Finance, IT and Operations arms within the company, with the goal of harmonizing best practices across the enterprise.

BACKGROUND: The Finance, IT and Corporate Operations groups (hereby referred to as CFO organization) has created a new Program Management Office , that will serve as a center of excellence for cross functional project management within the organization. This Corporate Program Management office reports into the SVP of Corporate Operations. As part of this newly formed center of excellence, a series of new positions are being created to (1) develop a set of common standards and processes that can be applied across all decentralized PM organizations within the organization (2) develop a standard set of visual analytics, SLA’s (service level agreements) and KPI’s (key performance indicators) that are common to all local business project groups, and serve to drive a common view on project health across the entire org (3) develop a portfolio level view of all projects and programs within the CFO organization and establish the appropriate level of governance, (4) form a critical mass of business project managers that can be deployed towards high complexity, multi-functional, business-focused projects that serve to improve the overall efficiency of the CFO org, as well as achieve our imperatives, and (5) Create operational excellence program within the enterprise, by partnering with business functions and applying and promoting Gilead’s business process improvement framework. In addition to these five new capabilities, it is anticipated that the Corporate PMO will also develop consistent and formal change management practices that creates change management methodology and processes that can be applied to all CFO org projects to ensure project objectives were met successfully as they relate to user adoption and engagement

This position will report into the Portfolio Governance Lead, and will be responsible for establishing leading analytics, dashboards and KPI’s for the portfolio of projects within the CFO enterprise. It will leverage best practices that exist in the currently decentralized project management functions in Finance, IT and Operations, to champion a harmonized set of metrics and report that can be applied organization-wide. A significant responsibility of this position will involve ensuring that availability of analytics are adequately prioritized and executed to ensure impact and effectiveness of the project execution.

key responsibilities FOR POSITION:

  • Responsible for the development, guidance, and maturation of the metrics and KPI associated with Program Management function, involving:

  • Project prioritization and monitoring process

  • Resource allocation and performance

  • Dashboard development

  • Analytics and benefits realization

  • Establish portfolio analytics that harmonize the program/project reporting process and provides visibility to areas of risk within the portfolio of projects being executed.

  • Creates and publishes routine portfolio-level dashboards and reports of all projects and programs within the CFO Organization that effectively communicate progress, risk and achievements of the overall portfolio of work.

  • Contribute to the development of analytics that support the governance framework to ensure the end to end processes for project intake, project prioritization, resource allocation, delivery, and reporting are well understood

  • Partner with project portfolio team with the development and maturation of KPIs at both the portfolio, program, and project levels to measure performance

  • Identify creative ways to capture data that supports KPIs and benefits realization

  • Partner with the Systems and Standards lead in developing appropriate project management standards and processes that ensures consistent and effective project management delivery of projects

  • Participate or lead special projects if applicable

  • Oversees the process for realization and capture of benefits of projects that are under purview.

  • Promote knowledge of effective KPI and metric use


  • BA or BS degree in a technical or business discipline with minimum 8 years of relevant experience; Past experience on Project/Program/Portfolio management preferred.

  • Strong background in analytics, visual dashboard development and communicating of “stories” through creative analytics and metrics.

  • High degree of customer focus and collaboration in a team environment.

  • Excellent verbal and written communication skills.

  • Strong interpersonal skills, including the demonstrated ability to manage through influence. Good business skills including budget management experience.

  • Demonstrated planning and organizational skills including project management.

  • Ability to work and manage various priorities and timelines and to adapt quickly to changing circumstances.

  • Highly motivated, self-starting, with strong results orientation.

  • Advanced knowledge of the Microsoft Office software packages such as Excel, MS Project, Visio, PowerPoint.

  • Advanced knowledge in data visualization software (i.e. Tableau). Behaviors, Capabilities

  • Influence – the ability to collaborate with colleagues and ensure they understand the vision, mission and execution to support the business objective.

  • Strong teamwork and facilitation – effective at being a member of teams. Listens actively and responds constructively to needs and views of others.

  • Delivery – gets the job done. exhibits a sense of urgency on critical time-dependent issues

  • Demonstrates the ability to prioritize and is persistent to achieve the business objective

  • Ability to communicate with a variety of stakeholders at all levels effectively, including executives with differing priorities


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As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact careers@gilead.com for assistance.

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For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site at https://www.myworkday.com/gilead/d/inst/13102!CK5mGhEKBggDEMenAhIHCgUI1A0QcQ/cacheable-task/2997$2151.htmld to apply for this job.

Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

If this is not the right move for you now but remain interested in a career at Gilead Sciences please connect with us via our talent community at http://gilead.avature.net/Gilead