Gilead Sciences, Inc. Project Manager, Facilities Operations in Foster City, California

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Job Description

This position is in the Facilities Engineering Department and reports into the Life Cycle Project Management Team. In this position, you will provide project management on assigned life cycle capital projects including office and lab renovations, lab planning and move coordination. You will independently plan, coordinate, and execute assigned projects. Monitor work for compliance to applicable codes and standards. Utilize project management guidelines and techniques to plan and effectively execute projects; identify critical activities to accomplish and formulate action plans, milestones, and resource requirements; monitor project performance and make necessary adjustments to ensure project stays on track. Adapt to change quickly and positively; deal effectively with a variety of people and situations; appropriately adapt thinking or approach as the situation changes; thrive in fast paced environment.

Essential Duties and Job Functions:

  • Coordinate assigned life cycle capital projects and lead projects through all phases of project delivery including initiation, planning, execution and close out.

  • Create detailed and accurate project schedules and execute projects according to Gilead’s Project Management Methodology.

  • Achieve quality, schedule and budget targets on assigned projects.

  • Maintain good working relationship with architects, engineers, contractors, suppliers and municipal authorities.

  • Work closely with Gilead customers, lab leads, EH&S, maintenance, engineering and site services.

  • Must work closely with internal and external team members to ensure for a safe work environment for all projects and activities. Responsible for the performance of the contractors in providing a safe jobsite.

  • Gains consensus for the optimal solution by effectively organizing and presenting proposals to stakeholders.

  • Develop and conduct RFPs, solicit and obtain bids from contractors and vendors. Issues contracts and purchase orders after appropriate approvals.

  • Oversee preparation and approve documents used for bid, construction drawings, specifications, turnover packages, as-built drawings, and commissioning protocols.

  • Develop project cost estimates and secures properly executed contract and purchase order agreements, insurance certificates, bonds and other documents as required to protect the interests of the Corporation.

  • Develop project controls and monitor project budgets. Prepare, review and negotiate change orders. Issue change orders to contractors and others and prepare revisions to the project budget.

  • Monitor or track the review and approval of RFIs and Submittals.

  • Lead and actively participate in project planning, design, construction and close out meetings. Provide written meeting minutes.

  • Identify and resolve issues that may jeopardize project schedules or improve project time. Keep manager fully informed in a timely manner with regard to any and all potential problems on a project.

  • Inspect construction and installation progress to ensure that the projects are constructed in accordance with the contract requirements and specs within quality control parameters and the approved budget.

  • Update project logs weekly with any updates regarding scope, schedule, cost, and action items.

  • Oversee and coordinate contract personnel through completion of assignments.

  • Keep management fully informed in a timely manner with regard to any and all potential problems on a project.

  • Collaborate with customers to understand needs to design project and update on project progress.

  • Lead programming activities with stakeholders related to assigned office or lab projects. Create lab equipment and utilities matrix.

  • Plan and coordinate assigned lab move activities in support of life cycle capital projects.

Knowledge, Experience and Skills:

  • 7+ years of project management experience and a BA or BS or; 6+ years of experience and a MS or MBA. Engineering background preferred.

  • Project management skills, experience in office/lab planning, move coordination and small capital construction management.

  • Experience in pharmaceutical/biotech industry involving cGMP a plus.

  • Experience reading blueprints, drawings and systems specifications.

  • Excellent verbal and written communication skills and interpersonal skills are required.

  • Effective at multitasking, managing time and prioritizing projects in order to meet established deadlines.

  • Demonstrated knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and MS Project.

  • Knowledge of AutoCAD, P6 and Bluebeam a plus.

For jobs in the United States:

As an equal opportunity employer, Gilead Sciences Inc. is committed to a diverse workforce. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact for assistance.

For more information about equal employment opportunity protections, please view the ‘EEO is the Law’ at poster.




Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Gilead provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Gilead Employees and Contractors:

Please log onto your Internal Career Site to apply for this job.

Gilead Sciences, Inc. is a research-based biopharmaceutical company that discovers, develops and commercialises innovative medicines in areas of unmet medical need. With each new discovery and investigational drug candidate, we seek to improve the care of patients living with life-threatening diseases around the world. Gilead’s therapeutic areas of focus include HIV/AIDS, liver diseases, cancer and inflammation, and serious respiratory and cardiovascular conditions.

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