University of Arkansas – Fayetteville Administrative Specialist III in Fayetteville, Arkansas

Position Information

Posting Number C1397P

Quick Link for Posting

Working Title Administrative Specialist III

Position Number 12800

Department Rehab, Human Resources, & Comm.Disorders

About the University

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations. Ten colleges and schools serve more than 27,600 students with 200+ academic programs. U of A students earn nationally competitive awards at an impressive rate and represent all 50 states and 120 countries.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation’s strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. Arkansas is a natural wonder of forests, mountains and lakes framed by picturesque rivers and streams. Some of the best outdoor amenities and most spectacular hiking trails are a short drive from campus.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

About the College/Department

The Department of Rehabilitation, Human Resources and Communication Disorders at the University of Arkansas comprises six independent academic programs that among them offer 14 bachelor’s, master’s, and doctoral degree programs. We offer the majority of our programs in Fayetteville, although we have a large and growing online presence. Our programs serve more than 900 students each academic year, and these learners find commonalities in coursework and engagement in areas such as professionalism, integrity, service to others, and commitment to lifelong learning. Our department is dedicated to advancing knowledge, empowering communities, and preparing highly qualified diverse professionals in health and education who are committed to improving people’s lives through practice, scholarship, and leadership.

Department Home Page http://rhrc.uark.edu

Job Type Staff

Summary of Job Duties

The Administrative SpecialistIIIprovides primary support to the Department Head by keeping track of the department head/office calendars and assisting with the Rehabilitation, Human Resources & Communication Disorders (RHRC) annual report. This position oversees all administrative tasks related toRHRCprogram coordinators, faculty, adjunct faculty, staff, graduate assistants, and work-study students. This includes but is not limited to: employee searches/hires, annual faculty evaluations, workloads, peer review, promotion and tenure, conflict of interest, outside employment, graduate faculty status, course scheduling, room reservations, leave reports, time sheets, phone billing reports, parking permits, departmental reports, undergraduate and graduate catalog copies, website updates, conference phone set up, employment contracts of graduate assistants, maintenance of faculty/staff/graduate assistants’ printing accounts, textbook adoption assistance, recording of meeting minutes, course syllabi filing, incoming and outgoing fax processing, Xerox machine assistance,RHRCmail processing, key cards, andRHRCoffice and break room maintenance and organization. The Administrative SpecialistIIIserves as the initial point of contact for theRHRCdepartment by greeting visitors and handling incoming/outgoing phone calls, emails, and faxes. The position functions as adjunct faculty liaison forRHRC, ensuring all appropriate paperwork is processed for payroll and UAConnect and maintains theRHRCelectronic filing system.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.

  • The formal education equivalent of a high school diploma

  • At least one year of specialized training in business management, business education, or a related field

  • At least three years of experience in specialized or a related field applicable to work performed

Does this job require any license(s)/certification(s)? No

If yes, please specify

Preferred Qualifications

  • Bachelor’s degree from an accredited institution of higher education

  • Experience working with the University of Arkansas systems such asBASIS, PeopleAdmin, SharePoint, and UAConnect

  • Experience with Microsoft Office Suite (Word, Excel, Access, PowerPoint) and Adobe Creative Suite

  • Experience working in a college or university setting

Knowledge, Skills and Abilities (KSAs)

  • Knowledge of staff development and supervision principles

  • Knowledge of department operations, policies, and procedures

  • Knowledge of applicable laws and regulations

  • Knowledge of computers and software applications

  • Knowledge of basic accounting principles

  • Ability to conduct research and perform quantitative quality assurance reviews

  • Ability to resolve operational problems

  • Ability to research, prepare, and present comprehensive written and oral reports to the supervisor

Physical activities associated with this position

The following physical activities are associated with the position and will be performed with or without an accommodation. All individuals are encouraged to apply.

Occasionally

  • Grasping

  • Kneeling

  • Lifting

  • Pushing

  • Reaching

  • Standing

  • Stooping

  • Walking

Frequently

  • Manipulate items with fingers, including keyboarding

  • Hearing

  • Repetitive motion

  • Talking

Constantly

  • Sitting

Employee is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Physical Conditions None. The employee is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Schedule Monday - Friday 8:00 a.m. - 5:00 p.m.

Overtime Eligible Yes

Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No

Work Location/Building Fayetteville Campus - Graduate Education Building

Benefits Eligible Yes

Appointment Percent 100

Salary $25,268

Pay Grade Level C112

Type of Background Checks Required National criminal background and registered sex offender check

Pre-employment Screening Requirements

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Posting Detail Information

Future Open Date

Close Date 01/02/2019

Open Until Filled No

Anticipated Start Date

Anticipated End Date (for temporary appointments)

Recruitment Contact Information

For questions about this position contact Dr. Michael Hevel at hevel@uark.edu.

All application materials must be uploaded to the U of A’s employment system at jobs.uark.edu. Please do not send to listed recruitment contact.

Special Instructions Summary

Hiring Location 222 Administration Building Fayetteville, AR 72701.

EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to race/color, sex, gender, pregnancy, age, national origin, disability, religion, marital or parental status, protected veteran or military status, genetic information, sexual orientation, gender identity or any other characteristic protected under applicable federal or state law. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Internal Posting No

Work Location Fayetteville, AR

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

  1. Resume

  2. Cover Letter/Letter of Application

  3. List of three Professional References (name, title, email address and contact number)

Optional Documents

  1. Proof of Veterans Status

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.