Olin Corporation Administrative Assistant- Chief Information Officer in EAST ALTON, Illinois
Administrative Assistant- Chief Information Officer
Olin Corporation is hiring an Administrative Assistant to support the Vice President and Chief Information Officer. The position will be located at the Corporate headquarters in Clayton, Missouri (St. Louis area).
Olin Corporation is a leading vertically-integrated global manufacturer and distributor of chemical products and a leading U.S. manufacturer of ammunition. Olin Chlor Alkali Products and Vinyls is the world’s leading producer of chlor alkali products and vinyls, the number one supplier of epoxy materials, the number one global seller of membrane caustic soda and chlorinated organics and the number one North American seller of chlorine, bleach and hydrochloric acid. Winchester's principal manufacturing facilities produce and distribute sporting ammunition, law enforcement ammunition, reloading components, small caliber military ammunition and components and industrial cartridges.
Essential Functions (not all-inclusive):
Assists with scheduling and coordinating meetings and events
Prepares travel arrangements, including visas and passports, as well as expense reports for both domestic and international travel
Responsible for making food, drink and room arrangements for meetings, lunches and special events
Provides the highest level of customer service through answering multiple phone lines, screening calls and providing information or directing inquiries to the appropriate person
Prepare purchase requisitions as required
Consolidates and prepares information and presentations with great attention to detail, accuracy and quality
Greets and announces guests and visitors at the office entrance; provides parking validation
Collects and distributes mail. Prepares and mails packages via FedEx, UPS, etc.
Assists with department mailings – printing, collating, preparing envelopes and labels, etc.
Maintains daily and weekly department calendar to arrange meetings (time, location, participants, room setup, etc.) Set up various recurring meetings throughout year
Orders and maintains supplies for department including printer cartridges, paper, etc. for all IT office spaces in Clayton
Maintains department files and administers the department’s record retention system
Manage parking pass distribution for Olin office spaces at 7777 Bonhomme in Clayton
Maintains office assignments for IT in Clayton
Function as facilities liaison for IT office spaces in Clayton
Manages vendor relationships for management of Coffee, Water, and Recycling services for IT office spaces in Clayton
Participates in special projects as required
Performs other administrative tasks as requested and assigned
Works closely with other Administrative Assistants and Paraprofessionals in other departments in accomplishing many of the above responsibilities including covering phones and providing coverage for the office door for guests and deliveries; helps cover vacations and days off for the other Administrative Assistants; does so in a way that fosters teamwork
High School Diploma required. Associates or Bachelor’s Degree in Business or related field a plus.
Minimum 4 years administrative assistant experience required. Experience in IT organization preferred.
Demonstrated excellence with Microsoft Office software including Outlook calendar and email, Word, Excel, and PowerPoint required.
Knowledge of SAP purchase requisition processing preferred
Experience coordinating large events is preferred
Must be a self‐starter who can work independently, effectively prioritize and manage workload in a fast paced environment. Must have exceptional follow‐through, be detail oriented and able to multi‐task effectively.
Must be well organized and able to work independently on some projects, but also work as a member of a team.
Must be able to demonstrate ability to work with and maintain the confidentiality of highly sensitive information
Ability to communicate with co‐workers and management within areas of responsibility.
Must be approachable with good interpersonal skills and professional presentation.
Excellent typing and proofreading skills.
Must be able to work occasional overtime
Note: This position is not eligible for immigration sponsorship
Olin is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.