Virgil Inc. Special Projects Coordinator in Chicago, Illinois

We are seeking a Special Projects Coordinator. The position is a hybrid between operations and office management roles where day-to-day activities will coincide with that of an office manager, and significant time dedicated to special projects related to HR, marketing and sales. You will be setting up operations processes, managing the organization of the office, and working on special projects for various departments. The position will report directly to CEO and will take direction from other roles as needed.

The right candidate for this role will have a minimum of 3 years of office experience and the ability to work in a fast-paced environment. This position requires excellent organizational skills and the handling of sensitive information confidentially. Must also be comfortable with taking ownership of multiple ongoing projects. This is an exciting opportunity to gain experience within a growing company.


  • Lead, manage, implement, and monitor projects efficiently; this will involve understanding the scope and objectives of the project, identifying the requirements needed, executing a plan, and overseeing through to the end of the project cycle

  • Assist the organization’s Human Resources team on various projects

  • Support job seeker acquisition team through management of social media accounts and organization of local market programs

  • Provide support to sales team and basic administration

  • Help develop and implement policies and procedures for the organization

  • Prepare reports and presentations for internal communication

  • Maintain office services by organizing office operations and procedures

  • Act as liaison between employees’ needs and office needs

  • Monitor office supplies and research advantageous deals or suppliers

  • Make travel arrangements

  • Take minutes and accurately enter data

  • Handle catering for office meetings and events

  • Front office duties (welcoming visitors, deliveries, etc.)

  • Maintain calendars, arrange meetings and appointments and provide reminders

  • Other responsibilities as assigned


  • Minimum of 3 years of experience in project and general office management

  • Advanced Microsoft Office skills

  • Tech savvy (able to set up video calls, laptops, printers)

  • Ability to work independently with minimal managerial supervision

  • Intuitive: anticipates the needs of others

  • Experience in making travel arrangements

  • Excellent organizational and time-management skills

  • Experience as an administrative assistant

  • Ability to work in a fast-paced, high-growth work environment, adapting to continually changing priorities and ambitious project time frames

  • Excited about the idea of wearing multiple hats in a start-up environment



Compensation is competitive based on experience

Full benefits package