Bel Brands USA Marketing Administrative Operations Assistant in Chicago, Illinois
You know our brands, The Laughing Cow, Babybel, Boursin, Kaukauna, Merkts and Price's, which elicit smiles across America. They are daring, responsible and deliver dairy goodness. As you imagine, this mindset is contagious! Bel Brands USA is part of an international family company, which has led an ambitious growth strategy for 150 years and is today the world's third largest branded cheese company. If like our 12,000 employees globally, you want to have an impact in an entrepreneurial and demanding company, and share smiles around the world, dare to live the Bel experience!
Be you. Be ambitious. Be Bel.
Bel Brands USA has been named Chicago's "101 Best and Brightest Companies to Work For" for 10 years in a row. The company is headquartered in Chicago and operates three manufacturing plants in Little Chute, WI, Leitchfield, KY, and Brookings, SD.
The Marketing Administrative Operations assistant will focus on supporting the Marketing team in the tactical implementation of the annual marketing plans and in the day-to-day operations of the Marketing department.
Essential duties and responsibilities
Assist the Marketing teams in the day-to-day management of marketing related project tasks
Manage the marketing department’s Amex card and expenses
In coordination with Sales Administrative assistant, manage marketing/sales area floor operations: printer paper, kitchen supply and maintenance, etc.
Coordinate internal and external meetings, including invites, security access approvals, materials, food needs, dinners, special events, etc.
Support marketing team when there are needs to send packages
Manage product sample requests and ensure timely distribution
Welcome outside guests for meeting when there is no receptionist at front desk
Manages digital brand assets on Kwikee platform (once or twice a year)
Collaborate with Sales Administrative assistant for National Sales Meeting event planning.
Set-up new vendors in SAP system
Manage the establishment of POs and the processing and logging of invoices in SAP
A&P Support for the brand teams: processing invoices
To progressively support the team in the analysis of the budget throughout the year.
Manages the relationship with Stafford Communications, our consumer calls center vendor – marketing to be the key contact
Create new tools with Stafford to track performance
Investigate opportunities to bring consumer affairs to a marketing opportunity.
Manage CMO’s calendar, meeting requests, travel schedules, etc.
Prepare CMO’s expense reports; reconcile statements to ensure all expenses have been captured
Pick-up, sort and deliver CMO’s mail
Help CMO screen phone calls and emails from potential vendors
Help welcome and register internal and external visitors
Proactively prepare materials for daily needs; for example – agendas, daily calendar, volume reports, meeting decks
Occasional creation and development of PowerPoint presentations
Occasional management of IT ticket request and follow-up
Be the marketing Bel values ambassadors and coordinate the management of large team and agency meetings and other general team gatherings
Coordinates welcome events for new employees (breakfasts, etc.) and contribute to their good integration.
Qualifications and Competencies
Ability to work in dynamic environment and openness to expanding and changing job responsibilities
Energetic personality, with strong interpersonal communication skills
Skilled in high attention to detail and accuracy
Skilled in managing multiple tasks/projects along with the ability to work in a fast paced team environment in a self-directed manner
Ability to adapt to rapidly changing business circumstance and have the ability to thrive in a constantly changing business environment
Strong sense of ownership and initiative, collaborative and flexible attitude, with ability to execute tactics to support strategic plans
Minimum Degree and Experience Required:
Experience working with SAP
Proficient in Microsoft Office Suite
Minimum of 3 to 4 years of relevant experience
Bachelor’s degree is a plus
Performance Expectations: Quality, accuracy, timeliness, reliability, and thoroughness of work performed; ability to gain the trust and respect of management, coworkers and brokers; maintain the integrity of confidential business and product information; ability to communicate effectively and develop good working relationships with other employees is essential to accomplish goals and objectives of the department.
Working Conditions: Work is performed largely in an office environment. Hours of work will generally be during regular business hours with at least 40 hours a week. At times there will be some variation in work hours due to special projects, deadlines and other concerns. Occasional travel may be required.
Bel Brands is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status, disability status or any other basis protected by applicable federal, state, or local laws. Bel Brands also prohibits harassment of applicants or employees based on any of these protected categories. It is also Bel Brand’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.
Bel Brands is committed to recruiting, hiring and promoting people with disabilities and veterans. If you need an accommodation or assistance in using the website, please call 312-462-1500.
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