VelocityEHS HR Office Coordinator(NEHS-1782867185) in Chicago, Illinois

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/ada/r/jobs/6209227 DescriptionTHE OPPORTUNITY:Do you love juggling multiple projects at all times? Do you like being the person everyone goes to when they need help or a question answered? Do you want to gain exposure to different aspects of HR? Our ideal candidate is equal parts people-person and problem solver, with a passion for organization and efficiency. Creating a highly organized, functional and fun office to work in helps ensure employees can function at a high capacity from the moment they walk through the door. The HR Admin/Office Coordinator will be tasked with that job as well as supporting the HR team in recruiting, onboarding and administrative tasks.Our Values are to champion customer success, build open & honest relationships, choose simple, be humble and make a difference. We have a results-oriented culture that demands intelligence, teamwork and follow-through. If you have these qualities and feel you can embrace our values, check out the details below and apply now.PRIMARY DUTIES AND RESPONSIBILITIES INCLUDE BUT ARENT LIMITED TO:Office Coordination responsibilities include but aren't limited to:Manage and improve the upkeep of the office including: straightening and organizing common areas and conference rooms, ordering office and break room supplies, ensuring supplies are stocked and orderly in all appropriate areasPerform manual labor tasks, including but not limited to: Maintain kitchen/appliance cleanliness (dishwasher/refrigerator), office supply shelving, moving desks and tables, delivering packages, rearranging furniture, event clean upLead vendor management including estimates, contract management, communication, renewals, etc.Operate within budget guidelines and proactively seek out resources and applications to improve office spend and efficiencyManage sub-tenant relationships including space planning, communication, etc.Manage and build corporate discount relationships/accounts including; hotel, rental car, office supply vendors, etc.Handle administrative tasks such as mail/shipping coordination, preparing correspondence, monthly calendars, office bulletin boards, reports, distribution lists, and forms.Responsible for day-to-day office operations (i.e. general repairs in office, furniture inventory, seating charts, etc.)Serve as a liaison with the Merchandise Mart building management to report issues with lighting, temperature, safety, etc.Ordering food and supplies for company events and meetingsBe the main "go-to" for all office-related responsibilitiesFind new, more efficient, and generally out-of-the-box awesome ways to improve current processes and the overall work environmentThe HR Admin/Office Coordinator will also assist HR with responsibilities that include but aren't limited to:Assist with recruiting tasks/functions, including but not limited to: managing and attending career fairs and on-campus events, marketing collateral, online job posting, interview scheduling, greeting candidates, sourcing/phone screening candidates, background and reference checks, etc.Handle confidential and non-routine information with a high level of confidentiality and professionalismWork with HR to facilitate company messaging, meetings and cultureAssist HR with compliance reporting including Affirmative Action policiesOther projects and support as assigned by Human ResourcesMINIMUM SKILLS/QUALIFICATIONS:Bachelor's degree and 2+ years of related professional experience"No task is too smallu0022 attitude; must be a "go getter"Must exhibit a high level of professionalism and integrity and ability to interact effectively and efficiently with all levels of employeesMust be able to lift and carry 40+ pounds and work on your feet for substantia l periods of time.Must be flexible with start time and willing to go on day and overnight recruiting events (seasonal travel 5-10%)Demonstrated follow through and attention to detailAbility to prioritize, organize, and plan work load; but must be flexible and able to switch gears and reprioritizeProficiency with Web-based services and MS Office (Outlook, Word, Excel, PowerPoint)PREFERRED SKILLS & QUALIFICATIONS:Vendor management experienceExperience working within facilitiesPrior experience scheduling multiple itemsCOMPANY DESCRIPTION:At VelocityEHS (formerly MSDSonline) we're all about helping companies around the world promote a safer work environment for their employees. We develop innovative on-demand (cloud-computing technology) safety and compliance management solutions that enable our customers, environmental health and safety (EHS) professionals in a wide range of industries, to work faster and more cost-effectively in administering their overall safety compliance programs.Headquartered in the heart of downtown Chicago, VelocityEHS is much more than just a place to work. VelocityEHS has cultivated a unique environment where success is both a journey and an everyday occurrence. We work hard and play hard becau