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Oracle Senior Administrative Assistant, NetSuite in Causeway Bay, Hong Kong

Senior Administrative Assistant, NetSuite

Preferred Qualifications

Executive Assistant

The

Executive Assistant is a key member of the NetSuite team and will be

responsible for performing high-level administrative and project assistance for

the Regional VP.

You must be a strong multi-tasker with initiative and

a very positive service attitude. You will bring excellent communication and

organization skills and experience in interfacing with internal and external

executives, preferably in software development or technology centered

departments.

You will provide administrative support as a

facilitator and liaison, handling details of a confidential and critical nature

and exercising judgment in order to proactively address requests and ensure an

efficiently functioning office.

Responsibilities:

  • Provideadministrative/clerical support within any of a variety of departments. SupportRegional VP.

  • Proactively manage executives'calendars, anticipating and resolving conflicts.

  • Schedule, plan, and coordinateevents and meetings including preparation of meeting materials.

  • Correspond/coordinate withhigh-profile contacts and company executives.

  • Effectively manage complexdomestic and international travel.

  • Manage processing of executiveand department expenses.

  • Greet visitors, screen phonecalls, and review correspondence, using discretion to direct items to theappropriate staff for action.

  • Organize and maintainconfidential files and records.

  • Lead special projects for RegionalVP.

  • Assist in thepreparation of reports, graphs, and presentations using spreadsheet andgraphic software.

  • Maintainorganization charts and distribution lists. Create spreadsheet models forforecasting. Implement space planning and group moves.

  • Monitor phones and voicemailsystems and answers or re-directs calls. Pro-actively escalate issuesrequiring immediate attention.

Qualifications:

  • The ideal candidate will be dynamic, energetic and haveworked in an executive administrative capacity with proven experience

  • Proactive self-starter whoanticipates and takes initiative on executives' needs and canindependently plan and manage work

  • Ability to work in a multi-cultural environment

  • Exceptional organizational andproject management skills; excellent ability to manage multiple tasks andprojects simultaneously

Detailed Description and Job Requirements

Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.

Job: General Administration/Secretarial

Location: HK-HK,Hong Kong-Causeway Bay

Job Type: Regular Employee Hire

Organization: Oracle

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