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Harvard University Faculty Assistant II in Cambridge, Massachusetts

48819BRAuto req ID:48819BRJob Code:403028 Faculty Assistant II Location:USA - MA - Cambridge Business Title:Faculty AssistantSub-Unit:------------ Salary Grade:053Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.Additional Qualifications:Demonstrated administrative support experience, superior organizational skills and attention to detail? strong interpersonal skills with a proven ability to forge strong collaborative working relationships, discretion with confidential information, ability to effectively handle quickly changing priorities and adjust work flow accordingly. Candidate must have strong computer skills, including proficiency with Word, Adobe Acrobat Pro, Excel, Power Point. Ability to learn new software programs as needed. Proficiency with internet applications, such as YouTube, Google Drive, etc. Strong written and verbal communication skills are required.Additional Information:All offers to be made by HLS Human Resources.Department:Faculty Support ServicesPre-Employment Screening:Education, IdentitySchedule:35h per week; Monday through Friday - 9am to 5pmJob Function:General Administration Duties & Responsibilities:Working under the direction of Harvard Law School faculty members and Faculty Support Services, provides a wide range of highly skilled administrative and project support. Assistant is a liaison between faculty members and students, external contacts, and various Law School administrative departments. Proficiently executes a range of advanced technical applications in support of administrative, teaching and research activities, anticipates daily needs of faculty members and updates supervisors on status of tasks and projects. Performs general office duties including photocopying, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events, processes financial payments and reimbursements using Concur and Oracle platforms for Purchasing Card and/or Corporate Card, responds to internal and external requests for information, processes recommendation letters. Proofreads and edits documents, maintains accurate and organized paper and electronic files, maintains class web sites using Canvas platform, posts course materials and announcements. Facilitates updates to faculty webpages, manages aspects of research assistant hiring and supervision, makes domestic and international travel arrangements, manages complex calendars, conducts ad hoc internet and library research, processes and manages confidential material with tact and discretion.School/Unit:Harvard Law School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.