Massachusetts Institute of Technology Administrative Assistant II, Flavell and Heiman Labs in Cambridge, Massachusetts

Administrative Assistant II, Flavell and Heiman Labs

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Picower Institute for Learning & Memory

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Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren’t found together anywhere else. If you’re curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.

ADMINISTRATIVE ASSISTANT II, Picower Institute for Learning and Memory (PILM)-Flavell and Heiman Labs, to perform diverse financial and administrative duties for two faculty members and their research laboratories. Responsibilities will include managing complex scheduling and travel itineraries; maintaining office and laboratory supplies and overseeing the ordering of equipment; supporting the financial and transactional needs of the lab and PIs; providing administrative assistance to support PI’s involvement in complex and multifaceted initiatives; processing and tracking purchase orders; processing accounting documents; maintaining systems to allow for easy retrieval of materials; assisting with lab-related searches, facilitating the scheduling of interviews, and ensuring that search documentation is sent to PILM HR; assisting with the preparation of lab documentation; typing and proofreading correspondence; handling confidential financial information; making meeting arrangements; calendar management; helping organize research meetings with visitors and colleagues including arranging catered meals; planning and executing laboratory events; helping to create and maintain lab-associated website; helping to coordinate data storage and backup; working with headquarters' staff on gathering information for all personnel transactions; distributing mail; and handling additional duties as requested.

Job Requirements

REQUIRED: at least three years’ relevant experience; excellent customer service, organizational, interpersonal, and communication skills; close attention to detail; ability to exercise good judgment, take initiative, manage multiple tasks simultaneously, work both independently and as part of a team; and discretion with confidential information/issues. Must be proactive in learning MIT tools and systems available through Atlas for buying, travel, and reimbursements. Advanced-level proficiency with Google Docs, Google Calendar, SAPweb, Microsoft Office, Excel, PowerPoint, Outlook, Adobe Acrobat, and web publishing preferred. A bachelor’s degree and basic proofreading and copy editing skills also preferred. Job#16846-512/5/18

MIT is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.