The Walt Disney Company Executive Assistant (Project Hire) – Employee Relations in Burbank, California
At Disney, we‘re storytellers. We make the impossible, possible. We do this through utilizing and developing cutting-edge technology and pushing the envelope to bring stories to life through our movies, products, interactive games, parks and resorts, and media networks. Now is your chance to join our talented team that delivers unparalleled creative content to audiences around the world.
The Corporate Employee Relations (ER) team is responsible for providing clients with ER expertise and services, including conducting investigations, advising on ER issues such as performance management and medical accommodations, interpreting policies and practices, responding to Administrative Agency complaints, and providing ER data and analytics.
The Executive Assistant will be responsible for administrative and executive support for the ER team. In this role, you will support three Executives (One VP and Two Directors). Successful candidates are quick learners who possess the ability to complete a high volume of tasks and projects with little guidance while having strong attention to detail and exercising profoundly strong judgment. The Executive Assistant will help the ER team manage highly sensitive topics and therefore must be someone who possesses strong emotional intelligence and ability to maintain confidentiality.
Perform administrative duties including, but not limited to, screening and routing phone calls, arranging conference calls and web-based meetings, managing quickly evolving calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications.
Provide additional office support such as distributing mail, filing, faxing, photocopying, scanning and tracking documents, data entry, word processing, ordering supplies, and processing purchase orders.
Under the direction of ER team-members, assist in the preparation of reports and research materials, many of which are highly confidential and/or sensitive in nature.
On-board new employees, including physical and IT access, acquisition of appropriate equipment, providing general team and systems orientation, establishment of remote access and all other necessary functionality requirements.
Oversee facility issues and work with building management as needed. Coordinate and support the planning of moderate to complex on-site and off-site events and meetings, working with the offices of various executives.
Manage the planning, coordination, and execution of business travel (domestic and international), including trip logistics and itinerary, meeting coordination, remote support of executives when they are out of the office and expense report processing in a timely manner.
Assist with special projects and events as needed
Interact and communicate with all levels of employees and external contacts with the highest degree of professionalism, courtesy and sensitivity.
Basic Qualifications :
3-10 years proven administrative experience supporting senior level executives in a corporate environment.
Positive team player with an enthusiastic attitude and a strong service orientation
Ability to communicate efficiently and effectively through demonstrated strong verbal, written and interpersonal skills
Ability and eagerness to learn the substance of the work in order to be an effective facilitator within the business unit
Demonstrated strong ability to be proactive and self-motivated and anticipate administrative needs
Demonstrated exemplary planning and organization skills – able to set priorities, manage details and accurately follow through to meet all deadlines
Ability to make independent decisions and demonstrate good judgment in the handling of issues; including those that involve sensitive and confidential information
Demonstrated ability to prioritize multiple tasks, meet deadlines, manage competing demands and change course of action quickly in a fast paced environment
Demonstrated exemplary organization and time management skills
Demonstrated computer proficiency within a Windows environment, including Word, Excel, PowerPoint, Outlook and SAP; as well as ability to learn new technologies and applications for MAC, iPhone and iPad.
Provide technical expertise, coaching, skills development and mentoring for administrative team members
Ability to be flexible with work schedule
Required Education :
High school degree or equivalent
Preferred Education :
Bachelor’s degree or equivalent
Job ID: 617358BR
Job Posting Company: The Walt Disney Company (Corporate)