Dana-Farber Cancer Institute Executive Support Specialist - Center for Protein Degradation in Boston, Massachusetts
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
Dana-Farber Cancer Institute (DFCI) and Deerfield Management have entered a multi-year collaboration to create the Center for Protein Degradation (CPD) at DFCI. The Center is seeking an Executive Support Specialist to manage and coordinate administrative needs for the Center, providing executive administrative support to the Center Co-Directors, Associate Director, Executive Director, and to a limited extent, Center Group Leaders. This is an exciting opportunity to help support a new Center in achieving its established goals.
PRIMARY DUTIES AND RESPONSIBILITIES:
Understand and support the mission and objectives of the Center for Protein Degradation (CPD), anticipating necessary communications and announcements.
Provide knowledgeable and skilled general administrative support, preparing documents and correspondence that may be highly confidential or politically sensitive in nature. Other support includes word processing, maintaining files, ordering supplies, photocopying, submitting reimbursements, and overseeing CPD Purchasing card(s) online reconciliations, statements, and receipt submission to Accounts Payable.
Provide advanced communications support. Manage telephone, written and electronic correspondence, screen communications, and determine appropriate action in response to inquiries.
Support, in close collaboration with the scientific staff, the preparation and proofing of written communication (reports, PowerPoint slide decks) that serve the scientific decision making between the Center for Protein Degradation and Deerfield Management.
Lead, organize and maintain back office processes, e.g. meeting preparation, scheduling, and coordination, and with supervision from the Center’s Executive director, serve as a liaison to other DFCI administrative functions.
Provide complex calendar management and anticipate conflicts before they arise.
Understand and maintain appropriate confidentiality of information within CPD, DFCI, and shared external parties.
Provide input and support to continuous improvement opportunities related to central office processes and procedures.
Assist with the recruitment, orientation, and annual reviews of CPD personnel, scheduling interviews, reviews, and trainings so that they occur in a timely manner.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Excellent written and verbal communication skills required.
Ability to organize meetings and execute complex scheduling required.
Experience interfacing with financial and HR systems is desired.
Demonstrated ability to initiate and/or draft reports, correspondence, and other administrative documents as needed. Intermediate to advanced experience with MS Word, PowerPoint, and Excel.
Demonstrated competency with budgeting and office systems and standard computer programs; ability to teach others as needed.
Careful attention to detail.
Ability to handle multiple projects simultaneously.
Excellent organizational skills.
Ability to work collaboratively with a wide range of people and diverse cultures.
Bachelor’s degree or equivalent experience/training required, plus 3-5 years of experience working in an executive level office environment, including at least 2 years providing administrative support of a project or program. Experience working in a biotech/scientific research setting or comparable business environment is preferred.
This is a 40 hour per week position.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.
Job ID: 2019-14080
External Company URL: www.dana-farber.org